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University Surplus Property

What is Surplus Property?

Surplus property is all university owned unneeded property, including unclaimed, lost or abandoned property, regardless of age and condition. 

There are two types of surplus property at the University:

  1. Computer/Electronic Surplus is electronic equipment and devices that have previously or may now contain University data.
  2. General is all other equipment, furniture, appliances, vehicles, etc.

Methods of Disposal/Purchase

Procedures for disposing of surplus property is located at UVA Staff Access. This area of our website is only accessible through NetBadge. Note: This information does not apply to the UVA College at Wise. Please visit their website for information about their Surplus Property disposal process.

Transfer between UVA departments does not fall under the oversight of Surplus Property.  Please contact ITS and Fixed Assets Accounting website for proper procedures.

To transfer property to a non-Commonwealth of Virginia agency, see faculty checklist for further instructions.

To become approved to receive donated items, submit the organization's name and contact information as well as documents proving the organization’s 501(c)(3) status.

Computer/Electronic Surplus must be disposed of immediately.  Please do not hold items indefinitely and delay the start of the surplus process. 

Items for surplus should be clearly labeled as "Surplus."

Items, whether sold in place or offsite, may be purchased on-line. Anyone, including staff and students, can view items at auction and register as a bidder at  Entrusted Auctions will deliver items purchased for University use to the department making the purchase. When purchasing for University use, a University Purchasing Card is the only acceptable payment method.

Please note that UVA Recycling handles all light bulb surplus, including florescent. 

Performance Measures


Surplus Forms Submitted Total Users

2014 Surplused Items by Condition

If you have questions or need assistance, please contact -

Connie Alexander Phone: 434-924-4229 Fax: 434-982-2690 or

Dolores Hildebrand Phone: 434-924-4233 Fax: 434-982-2690