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University Surplus Property

 

Methods of Disposal

Important: Facilities Management now manages the surplus property process for all non-IT items.

Please visit the FM Customer Portal, and select "Request Service" to begin your surplus request, or visit FM's Surplus Property Procedures for more information.

Note:  Offsite locations may be exempt from using specific contracted vendors and must work with Facilities Management to seek proper solutions in the spirit of the policy.

What is Surplus Property?

Surplus property is all university owned unneeded property, including unclaimed, lost or abandoned property, regardless of age and condition.

There are three types of surplus property at the University:

1) Computer/Electronic Surplus is electronic equipment and devices that have previously or may now contain University data.

2)  Office Furniture  is desks, desk chairs, conference room tables and chairs, credenzas, bookcases, filing cabinets, shelves, books, etc.

3) General is all other equipment: appliances, vehicles, etc.

Methods That Do Not Fall Under the Oversight of Surplus Property

•    For UVA College at Wise, please visit their website for information about their Surplus Property disposal process.
•    To transfer between UVA departments, please contact Information Security and Fixed Assets Accounting websites for proper procedures.
•    To transfer property to a non-Commonwealth of Virginia agency, see faculty checklist for further instructions.
•    Radioactive or hazardous materials must be disposed by Environmental Health and Safety.
•    For IT equipment (computers or any equipment that sorts data) purchased with Health System funds, please contact Bill Wingfield in Health System Computing Services for disposal instructions.
•    Small office equipment and reusable office supplies will be picked up by Facilities Management Recycling as part of the ROSE Program at no cost to departments. These items include, but are not limited to, tape dispensers, paper clip holders, rulers, scissors, pencil sharpeners, stapler, penholders, hole-punch, desk lamps, papers clips, dividers, and binders.
•    UVA Recycling handles all surplus light bulbs, including florescent.
•    Housing and Residence Life handles the disposal of dormitory furniture.  
•    Equipment may be traded in on new by contacting PSDS at pur-paya@virginia.edu.
•   Medical Equipment Recovery of Clean Inventory (M.E.R.C.I. recycling program), accepts unused supplies and small equipment and makes them available to the UVA community. If you are closing a lab, consider sending your unused items to M.E.R.C.I.