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Purchasing Forms

FormsWhen Form is RequiredHow to SubmitSignatures RequiredRetention
Purchase Order Change Request When lines need to be added or changed on a PO. May not be used for Department Purchase Orders. Online Form None In Procurement Services
Purchasing Unit Request Form
 To register a new Purchasing Unit, update information for an existing one, or delete one no longer in use Online Form None In Procurement Services
Delivery Location Request Form When a new Delivery Location Code (DLC) for the receipt of ordered goods is needed in the Integrated System, when address or contact information for an existing DLC needs to be changed in the Integrated System, or when an existing DLC is no longer needed. Online Form None In Procurement Services
Phone Quote Summary (.doc)
  1. When department wishes to submit bid quotes with requisition for consideration by Procurement Services
    OR
  2. To document DMBE Minority- or Woman-owned quote for Department Purchase Order or Purchasing Card purchases.
  1. Attach to Purchase Requisition in the Integrated System
  2. Retain with Department Purchase Order or Purchasing Card documentation
 None 3 years + current fiscal year
Sole Source Justification (.doc) When requisitioning goods or services which can be supplied by only one vendor Attach to Purchase Requisition in the Integrated System None 3 years + current fiscal year