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PCard FAQs and UPDATES

PCard FAQs             UPDATES                                              

 Welcome!  Please review some of our Frequently  Asked Questions in regards to the University Purchasing Card Program.  Below are some of the most recent questions being asked.  Be sure to check our Pcard Updates below.  Pcard Updates will be added as needed.

Thanks,

Carrie McGowan

Purchasing Card Administrator                       

FAQs

 I have the AP P-Card Holder responsibility and I am not able to pull up a cardholder's transactions.  What do I do?

 Can I use my pcard to book a flight on Orbitz or Travelocity?

How do I get online access to my credit card statements?

 

I have entered my new username and password for the Bank of America Works and now the system will not let me log in.  Am I doing something wrong?

 

I have the AP P-Card Holder responsibility and I am not able to pull up a cardholder's transactions.  What do I do?

 

Can I use my pcard to book a flight on Orbitz or Travelocity?

 

How do I get online access to my credit card statements?

  • You will be receiving an email from Works (WorksNoReply@works.com) titled “UVA Card Program--- Welcome to the Works application!”  This email will give you a username and a link to login.  You may then set up your password and view your card activity and statements.
  • Please review the WORKS GUIDE on how to run your spend report. http://www.procurement.virginia.edu/interim/BOA_WORKS_Guide_SPCC_Cardholders.doc 

 

 I have entered my new username and password for the Bank of America Works and now the system will not let me log in.  Am I doing something wrong?

  • Be sure you are entering 207_email ID  (207_csd6n).  It is an underscore, not a dash.  If you still cannot get in email prs-trng@virginia.edu and ask for your password to be reset.

 

PCARD UPDATES

1/3/12- Dates for PTAEO Changes to pcard transaction for the DECEMBER billing cycle are January 3, 2012 to January 16, 2012.

11/30/11- Dates for PTAEO Changes to pcard transactions for the NOVEMBER billing cycle are November 30, 2011 to December 13, 2011.

10/25/11- Dates for PTAEO Changes to pcard transactions for the OCTOBER billing cycle are October 25, 2011 to November 7, 2011.

9/26/11- Dates for PTAEO Changes to pcard transactions for the SEPTEMBER billing cycle are September 26, 2011 to October 7, 2011.

8/26/11- Dates for PTAEO Changes to pcard transactions for the AUGUST billing cycle are August 26, 2011 to September 9, 2011.

7/22/11- Dates for PTAEO Changes to pcard transactions for the JULY billing cycle are July 22, 2011 to August 5, 2011.

6/22/11- Dates for PTAEO Changes to pcard transactions for the JUNE billing cycle are June 22, 2011 to July 6, 2011.  Please note that the responsibility will be down from June 29 at 5 PM and will open back up on July 1 at 6 AM due to fiscal year end.

5/20/11- Dates for PTAEO Changes to pcard transactions for the MAY billing cycle are May 20, 2011 to June 2, 2011.  These transactions will be that last to hit this fiscal year.

5/9/11- FOR TRANSACTIONS TO HIT THIS FISCAL YEAR THEY MUST POST BEFORE MAY 13!!!

5/4/11- Date for PTAEO Changes to pcard transactions are May 4, 2011 to May 13, 2011. 

3/21/11- Dates for PTAEO Changes to pcard transactions are from March 21, 2011 to April 1, 2011. 

PLEASE NOTE THAT THE APRIL 2011 PCARD TRANSACTIONS WILL NOT BE AVAILABLE UNTIL MAY 2011 DUE TO THE R12 UPGRADE.

2/28/11- Dates for PTAEO Changes to pcard transactions are from February 28, 2011 to March 11, 2011.  If your card expired 2/11 and you did not receive a pcard renewal please email pcardadmin@virginia.edu

2/1/11- Dates for PTAEO Changes to pcard transactions have been open from JANUARY 25 to FEBRAUARY 7. 

*If your card expires 02/11 please remember that it is good until February 28, 2011.  Cards should be received in your department around February 20th.

12/21/10- Dates for PTAEO Changes to pcard transactions are DECEMBER 21, 2010 - JANUARY 11, 2011.

11/30/10- Dates for PTAEO Changes to pcard transactions are NOVEMBER 30 - DECEMBER 13. 

11/10/10- Dates for PTAEO Changes to pcard transactions are OCTOBER 29- NOVEMBER 12.

8/30/10-Dates for PTAEO Changes to pcard transactions are AUGUST 25- SEPTEMBER 7.  A lot of changes to the Goods and Services Guide, check it out.

7/27/10- Dates for PTAEO changes to pcard transaction are JULY 27 to AUGUST 9.

*Note to PTAEO Changers (AP P-Card Holder Responsibility)- Please remember not to make changes to pcard transactions until you receive the email notification.  If something is wrong with the Visa file it will be pulled out along with all the work you have done.  If you have questions about when it will be ready to make changes to please email csd6n@virginia.edu .

6/3/10- REMINDER: The Annual Pcard Training must be completed by June 30th.  Training must be completed by cardholders and their supervisors/authorized approvers.

5/26/10- Dates for PTAEO changes to pcard transaction are MAY 26 to JUNE 9.

4/16/10- Dates for PTAEO changes to pcard transactions are APRIL 16 to MAY 3.

3/18/10- Dates for PTAEO changes to pcard transactions are MARCH 18 to April 2.

2/19/10- Dates for PTAEO changes to pcard transactions are FEBRUARY 19 TO MARCH 5.  

TIP: Paying for conference registration, memberships, journals, and other fees?  Use the expenditure type "Professional Licenses & Fees" for it to be eVA exempt.

1/22/10- Dates for PTAEO changes to pcard transactions are JANUARY 22 to FEBRUARY 5.

12/18/09-  Dates for PTAEO changes to pcard transactions are DECEMBER 18 to JANUARY 8.

12/10/09- Don't forget to use your pcard for all transactions with the Colonnade Club, Enterprise Leasing Company, Federal Express, Hertz Corporation, and UPS.  If you have questions on how to get a card click here.

Still have questions?  Send an email to prs-trng@virginia.edu