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What's New at Procurement

Changes in Chrome Browser Affecting UVA Marketplace Functionality


Google's Chrome internet browser is releasing a major update on Monday, February 17.   The update will change how the browser handles cookies and, and as a result, not all UVA Marketplace punchout catalogs will function correctly with the updated Chrome browser.   This change will be temporary, as each supplier updates internal technology.   For more information, visit our Chrome Update and UVA Marketplace Information page.

Saving Money on Shipping Costs


Be sure that you're getting the best deal on shipping...

Increased Meal and Lodging Taxes in the City of Charlottesville


On July 1, 2019 the City of Charlottesville’s Lodging Tax increased from 7% to 8%, and the Meals Tax increased from 5% to 6%. University purchases are exempt from sales taxes, but are subject to meals and lodging taxes.
For more information please visit the City of Charlottesville Commissioner of Revenue.

New Small Dollar Purchase Limit


Effective July 1, 2019 the small dollar purchase limit will increase from $50,000 to $100,000.   more

Fiscal 2018 Year End Processing


The FY 2019 Year End Schedule is now available.

Comcheck Pay Voucher error


Several departments have noticed "Comcheck" appearing in the Payment Type field while entering a Payment Voucher to certain suppliers.  Procurement & Supplier Diversity Services is aware of this issue and is working to resolve it.   To get help completing your voucher, please contact the Supplier Team at (434) 942-4212 and select Option 1, then Option 3.

PSDS Phone Tree Options


A new document showing the automated phone tree options when calling Procurement & Supplier Diversity Services.

The UVA Marketplace Registration Portal is now live!


The UVA Marketplace Registration Portal is now live!   It can be used to: more

Upcoming freeze on new supplier/individual registrations


Important notice: Between Thursday, September 20 and Friday, September 28, new suppliers and individuals seeking payment cannot be registered in Oracle while we complete implementation of a new supplier management feature.   See more here.

Non-negotiable checks


There was an issue with checks issued on August 24, 2018.   Checks were printed with "NON-NEGOTIABLE" in the signature line.   If you received one of these checks, you will not be able to cash or deposit the check.   Please destroy the check.   We will resend all affected payments right away.

Travel & Expense Newsletter


Check out the latest UVA Travel & Expense Newsletter!

Fiscal 2018 Year End Processing


The FY 2018 Year End Schedule is now available.

TravelExpo Door Prize Winners


For a list of the winners of door prize winners from the Second Annual Travel and Expense Expo (held on March 27), click here.

Small Dollar Purchase Limit Increased


The small dollar purchase limit has changed from $5,000 to $10,000.    See this link for more information. 

Temporary Relocation of PSDS


Beginning on Monday, December 12, new ductwork and office space reconfiguration will require staff in Procurement and Supplier Diversity Services to temporarily relocate through mid-February. 

Purchase Order Cleanup


Cleanup of old, inactive purchase orders in the Integrated System will begin the week of November 6.  more....

PSDS Phone Update


Today (May 8) if you call the PSDS main number, it will be answered by an auto-attendant.  Please listen to all the options to be directed to the correct person.

Fiscal 2017 Year End Processing


The FY 2017 Year End Schedule is now available. 

Online Expense Management Launching April 17


On April 17, you will be able to submit your employee expense reimbursements (both travel-related and non-travel related) and reconcile your Travel & Expense Card using the new, online ExpenseUVA tool!   More...

SWaMfest 2017


SWaMfest is scheduled for October 4th – 5th at the Newport News Marriott at City Center in Newport News, VA.  more....

Revised Travel, Meals and Entertainment Policy


Based on client feedback and in preparation for the launching of the University’s new expense tool, the University Travel, Meals, and Entertainment policy will be updated January 1, 2017.   more....

Fraud Alert


Fraud Alert - Someone has been using the University's credit references in an attempt to open accounts with vendors all over the country.    The credit reference letter was taken from our website, and often accompanies a mocked up version of our PO form but it is not a valid PO number.  If you receive an order that looks suspicious, please contact our office at (434) 924-4212.

Food and Meals Retail Sales and Use Tax Exemption Policy Change


The State of Virginia’s Department of Taxation has changed its policy regarding the application of Retail Sales and Use Tax to catering and other services related to purchases of food and meals by the University.   More...

Travel Discussion Coffee Break


Do you have questions on how to prepare the travel workbook or apply the new policy changes?   Please join us for a coffee break discussion on April 7 from 9-10 am at Bavaro Hall, Holloway Hall.

Scanner Giveaway


As an incentive to set up your travelers' profiles with Christopherson Business Travel, we are giving a HP Scanner to the top three organizations/departments that have completed the most traveler profiles before March 1.  More...

Mileage Rate for 2016


Effective January 1, 2016, the mileage rate set by the IRS for reimbursement will be $.54 per mile; this is a reduction from the previous rate of $.575. Please use the new travel workbook for all travel that occurs January 15, 2016 or after.



The University has engaged Transcepta, a third party service provider, to accept, convert and submit our top 300 non catalog suppliers’ invoices electronically. Procurement and Supplier Diversity Services joined forces with Facilities Management to implement this program which will bring us closer to accomplishing our goal of full end-to-end electronic automation of supplier invoices and payments.   More...

Vantage Point Logistics


The University has engaged the services of Vantage Point Logistics (VPL), a third party logistics company, to act as an intermediary for inbound freight shipped by FedEx.  Suppliers with questions can find details about this service here.

Fiscal 2015 Year End Processing


The FY 2015 Year End Schedule is now available. 

Mileage Rate for 2015


Effective January 1, 2015, the mileage rate set by the IRS for reimbursement will be $.575 per mile; this is a change from the current rate of $.560. The new rate only applies to travel that occurs January 1, 2015, or after.

Travel Documentation Made Easier


There is no longer a requirement to produce boarding passes when submitting travel expenses. More

Important Message Regarding International Travel and Ebola


TSRC Marketplace Catalog Webinar


TSRC,Inc. is now offering training webinars to demonstrate their online ordering platform and enhanced features. Sign up within TSRC’s Marketplace Catalog. Once you sign up for a class you will receive an email from Crystal Fix, our E-Commerce Administrator with your webinar confirmation.

America To Go now live in the UVA Marketplace


The America To Go catalog is now live in the UVA Marketplace.  More

Announcing Upcoming Punchout for Catering


PSDS is pleased to announce that a punchout catalog for restaurants and caterers will soon be added to the UVa Marketplace. More

New Local Hotel Contracts and Payment Process


PSDS has new contracts with local hotels, and you can use your pcard to pay for local services.  More

eCycleSecure, New Surplus Electronic Media Disposal Provider


The University has contracted with a new company, eCycleSecure of Charlotte, North Carolina, for the disposal of all electronic equipment and data.  More

Mileage Rate for 2014


Effective January 1, 2014, the mileage rate set by the IRS for reimbursement will be $.560 per mile; this is a change from the current rate of $.565. The new rate only applies to travel that occurs January 1, 2014, or after.

New Hertz Rental Car location


Hertz Rental Car, a University contract rental car vendor, has opened a new location inside the Cavalier Inn.  More

Expansion of Pickups for Surplused Items


Beginning Monday, April 1, 2013, the local pickup of surplused items from University departments will be expanded.  All items surplused at the University will be collected at your departmental location and no longer needed to be taken to the Surplus Property Depot ("Depot").   More

Fiscal 2013 Year End Processing


The FY 2013 Year End Schedule is now available.

Mileage Rate for 2013


Effective January 1, 2013, the mileage rate set by the IRS for reimbursement will be $.565 per mile; this is a change from the current rate of $.555.  The new rate only applies to travel that occurs January 1, 2013, or after.



Procurement and Supplier Diversity Services (PSDS) received its fourth consecutive Best Practices Award from the Southern Association of College and University Business Officers (SACUBO) More

Fiscal 2012 Year End Processing


The FY 2012 Year End Schedule is now available.

New Lodging Reservation Tool for Guests and Visitors


Procurement & Supplier Diversity Services (PSDS) and the University's Webmaster, Zach Wheat, are pleased to announce that the University has completed the implementation of an enhanced "Places to Stay" website. More ...

New Mileage Rate


Effective July 1, 2011 the mileage rate set by the IRS for reimbursement will be $.555 per mile; this is a change from the current rate of $.51. This new rate only applies to travel that occurs July 1, 2011 or after.

Fiscal 2011 Year End Schedule


Procurement & Supplier Diversity Services' Fiscal 2011 Year End Schedule is now available.

Surplus Disposal Electronic Media


The University will be transitioning to a new provider for managing the disposal of unwanted computers, printers, and other devices containing electronic data in early May 2011.  More..

New Mileage Rate


Effective January 1, 2011 the mileage rate set by the IRS for reimbursement will be $.51 per mile; this is a change from the current rate of $.50. This new rate only applies to travel that occurs January 1, 2011 or after.