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LPO Instructions for Vendors
Instructions to Vendors for Processing a Limited Purchase Order
To be considered valid, an invoice must include the six-digit PO number. If the PO number is not present, the invoice will be discarded. If the invoice must be discarded, the vendor will not be contacted and will not be paid. The PO number must also appear on all related documentation and correspondence, including credits.
Invoices must be mailed to Procurement Services -- Accounts Payable at the address below. Invoices mailed to the ordering department or to any other area of the University will not be paid. Mail invoices to:
University of Virginia
Procurement Services -- Accounts Payable
P.O. Box 400197
Charlottesville, VA 22904-4197
Payments will be made from original invoices only. Payments will not be made from photocopies or FAX copies unless the invoice is over 30 days past due, and Procurement Services has authorized the exception.
Unless prearranged by the University of Virginia Department of Procurement Services, all payments will be NET 30. Payments will be issued 30 days from the date the goods were received by the ordering department, or 30 days from the date a valid original invoice is received in Procurement Services, whichever is later.
For questions regarding specific invoices or payments,
you may speak with an Accounts Payable Specialist by calling (434) 924-4212. When
calling, please have the University's PO Number available. For general information
for vendors at the University of Virginia, visit our web site at:
http://www.procurement.virginia.edu/main/
PAPER LPOs: A paper LPO from the University of Virginia may be a plain paper print of the Purchase Order. This plain paper is a valid Purchase Order.