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Travel Changes (Old/New)

DESCRIPTION

OLD POLICY

NEW POLICY
 (All locations)PolicyApprovalsPolicyApprovals
LODGING Local Funds < $250.00 Department Use the Rate Guide for limits.
If exceeded, include justification.		 Your Supervisor
> $250.00 Dean/VP/Designee 100% overage (2 times rate) allowed.
Include justification.		 Your Supervisor
  > 100% overage Your Supervisor's Supervisor
State Funds Follows State Limits. Department Use the Rate Guide for limits.
If exceeded, include justification.		 Your Supervisor
50% overage Dean/VP/Designee 100% overage (2 times rate) allowed.
Include justification.		 Your Supervisor
No amounts allowed over the 50%. N/A No amounts allowed over the 100%. N/A
LODGING AT CONFERENCE FACILITY State Funds Follows State Limits. Department Use the Rate Guide for limits.
If exceeded, include justification.		 Your Supervisor
50% overage Dean/VP/Designee Lodging Amount < $500.00
Include justification.		 Your Supervisor
No amounts allowed over the 50%. N/A Lodging Amount > $500.00
Include justification.		 Your Supervisor's Supervisor
Local Funds < $250.00 Department Use the Rate Guide for limits.
If exceeded, include justification.		 Your Supervisor
> $250.00 Dean/VP/Designee Lodging Amount < $500.00
Include justification.		 Your Supervisor
  Lodging Amount > $500.00
Include justification.		 Your Supervisor's Supervisor
Meals Actual Local Funds B - $65.00
L - $65.00
D - $65.00		 Department Daily limit of $75.00
Traveler could claim 1 meal/day @ $75.00.		 Your Supervisor
$110.00/day limit Department

> $75.00 to $110.00 daily limit
Include justification.

 Your Supervisor
> $110.00 Dean/VP

> $110.00 daily limit
Include justification.

 Your Supervisor's Supervisor
Meals Per Diem Local  & State Funds Follows State Limits. Department Use the Rate Guide for limits.
Cannot be exceeded.		 Your Supervisor
Business Meals Local Funds B - $65.00
L - $65.00
D - $65.00		 Department Meal limit $75.00/person Your Supervisor
$110.00/day limit Department

> $75.00/person
Include justification.

 Your Supervisor
> $110.00 Dean/VP

> $110.00/person
Include justification.

 Your Supervisor's Supervisor
State Funds Follows State Limits. Dean/VP/Designee Use the Rate Guide for limits.
Always include justification.
 Your Supervisor
50% overage Dean/VP/Designee 50% overage
Always include justification.
No amounts allowed exceeding the 50% overage.
No alcohol.		 Your Supervisor
Non-Overnight Meals Local Funds Dean/VP/Designee No longer allowed
State Funds Not Allowed
Pre-approval form Local Funds N/A N/A
State Funds Form required with Workbook. Form is no longer required.
Multiple travelers to same destination Local Funds N/A N/A
State Funds Required written Approval from State. Form is no longer required.
Travel Reimbursement over 30 days old All Funds Required a reason for lateness.

Requires reason for lateness if over 30 days old.

Requires approval from Dean/VP if over 60 days old.

Note: If a traveler submits three or more reimbursement requests more than 30 days old, the Dean/VP will be notified and the requests may be denied entirely.
Meal/Incidental Expenses Domestic All Funds Only 75% of meal expenses were allowed on the day of departure and return. This allowed a flat fee of $5.00 incidental cost to be reimbursed each day of travel.

Meals not eaten on the day of departure and return must be deducted from the daily rate.

Incidental costs are included in the 'Total Daily Per Diem' amount located on the Rate Guide.
Meal/Incidental Expenses International All Funds Only 75% of meal expenses were allowed on the day of departure and return. This allowed a flat fee of $5.00 incidental cost to be reimbursed each day of travel.

Meals eaten (or consumed) before or after the actual trip and those provided as part of the cost of the conference or paid for by others must be deducted from the Meals Per Diem allowance. This method of actual deduction replaces the 75% allowance on the day of departure and the day of return.

Incidental costs vary depending on your International destination. The incidental rate for your location is listed in the 'Incidental' section of the International Rate Guide.