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Lodging, Meal & Incidental Expense Limits (2009)

This applies to Travel before May 1, 2010. Click here for current Travel Information.

This page provides limits for expenses incurred on or after October 1, 2009.

State Funds Limits -- Virginia & the Washington, D.C. Area

For travel meals, the limits in these two tables represent maximum per diem amounts. For business meals, they represent the maximum for actual expenses incurred.

Please note:

  • If a specific city is listed in the table, that rate also applies to other cities within 15 minutes travel time from the listed city unless otherwise noted.
  • Some city rates include specified outlying counties or suburbs.
  • Some county rates may not include a major city within that county.
  • If a specific locality is not included in the table below, the standard rate listed at the top of the table applies.

Location

Meals

(Travel or business meals, includes tips and taxes)

Overnight Travel

Break - fastLunchDinnerMeals Total
per diem
Incidentals
Lodging

(Excludes taxes & surcharges)

STANDARD $7 $11 $18 $36 $5 $70
Abingdon

(Washington)

$7 $11 $23 $41 $5 $82
Blacksburg

(Montgomery)

$7 $11 $23 $41 $5 $98
Charlottesville

(Albemarle & Greene County)

$9 $13 $29 $51 $5 $112
Chesapeake / Suffolk $9 $13 $29 $51 $5 10/01 - 05/31 $87

06/01 08/31 $103
09/01 - 09/30 $87
Chesterfield / Henrico

(Chesterfield & Henrico Counties)

$8 $12 $26 $46 $5 $92
Fredericksburg

(City of Fredericksburg, Spotsylvania)

$9 $13 $29 $51 $5 $78
Hampton City / Newport News $9 $13 $29 $51 $5 $80
James City / York Co / Williamsburg $8 $12 $26 $46 $5 10/1 - 3/31 $72
4/1 - 8/31 $94
9/1 - 9/30 $72
Loudoun

(Loudoun County)

 

$10 $15 $31 $56 $5 $135
Lynchburg

(Campbell County)

$8 $12 $26 $46 $5 $83
Manassas

(City Limits)

$7 $11 $23 $41 $5 $93
Norfolk / Portsmouth $10 $15 $31 $56 $5 $95
Richmond

(City Limits)

$11 $16 $34 $61 $5 $125
Roanoke

(City Limits)

$8 $12 $26 $46 $5 $103
Stafford / Prince Williams

(Stafford and Prince Williams Counties)

$7 $11 $23 $41 $5 $95
Virginia Beach

(Virginia Beach)

$9 $13 $29 $51 $5 10/1 - 5/31 $89
6/1 - 8/31 $148
9/1 - 9/30 $89
Wallops Island

(Accomack County)

$9 $13 $29 $51 $5 10/1 - 6/30 $87
7/1 - 8/31 $128
9/1 - 9/30 $87
Warrenton

(Fauquier)

$7 $11 $23 $41 $5 $101
Washington, D.C. area

(includes Virginia cities of Alexandria, Falls Church, Fairfax; Virginia counties of Arlington, Fairfax; Maryland counties of Montgomery and Prince Georges)

$12 $18 $36 $66 $5 9/1 - 10/31 $229
11/1 - 2/28 $207
3/1 - 6/30 $226
7/1 - 8/31 $170
Williamsburg area

(includes James City County and York County)

$8 $12 $26 $46 $5 10/1 - 3/31 $72
4/1 - 8/31 $94
9/1 - 9/30 $72

State Funds Limits -- Out-of-State Locations

For travel meals, the limits in these two tables represent maximum per diem amounts. For business meals, they represent the maximum for actual expenses incurred.

Please note:

  • If a specific city is listed in the table, that rate also applies to other cities within 15 minutes travel time from the listed city unless otherwise noted.
  • Some city rates include specified outlying counties or suburbs.
  • If a specific locality is not included in the table below, the standard rate listed at the top of the table applies.

Location

Meals

(Travel or business meals, includes tips and taxes)

Overnight Travel

Break - fast Lunch Dinner Meals Total
per diem
Incidentals

(Includes: transportation to and from meals,
tips, personal phone calls, and laundry)

Lodging

(Excludes taxes & surcharges)

STANDARD $7 $11 $23 $41 $5 $88
Atlanta, GA

(includes Cobb, Fulton, DeKalb Counties)

$9 $13 $29 $51 $5 $140
Austin, TX

(Travis)

$12 $18 $36 $66 $5 10/1 - 10/31 $121
11/1 - 8/31 $115
9/1 - 9/30 $121
Baltimore, MD

(City Limits)

$12 $18 $36 $66 $5 10/1 - 11/30 $161
12/1 - 2/28 $135
3/1 - 9/30 $161
Baltimore County, MD

(Does not include City of Baltimore)

$10 $15 $31 $56 $5 $103
Boston/Cambridge, MA

(includes Suffolk, City of Cambridge)

$12 $18 $36 $66 $5 10/1 - 10/31 $240
11/1 - 3/31 $168

4/1- 6/30      $231


 

 

 

7/1- 8/31        $205


9/1- 9/30       $240

Charleston, SC

(includes Charleston, Berkeley, Dorchester Counties)

$9 $13 $29 $51 $5 $142
Charlotte, NC

(includes Mecklenburg County)

$8 $12 $26 $46 $5 $100
Chicago, IL

(includes Cook and Lake Counties)

$12 $18 $36 $66 $5 9/1 - 11/30 $205
12/1 - 4/30 $158
5/1 - 6/30 $211
7/1 - 8/31 $176
Cincinnati, OH

(includes Clermont and Hamilton Counties)

$9 $13 $29 $51 $5 $115
Cleveland, OH

(includes Cuyahoga County)

$9 $13 $29 $51 $5 $109
Dallas, TX

(Dallas County and City Limits)

$12 $18 $36 $66 $5 10/1 - 12/31 $117
1/1 - 3/31 $122
4/1 - 9/30 $117
Denver / Aurora, CO

(includes Adams, Arapahoe, Denver, Jefferson, Counties)

$11 $16 $34 $61 $5 $158
Detroit, MI

(includes Wayne County)

$9 $13 $29 $51 $5 $104
Floral Park/Garden City/Glen Cove/ Great Neck/ Roslyn, NY

(Nassau County)

$11 $16 $34 $61 $5 $161
Houston, TX

(includes Johnson Space Center and Fort Bend, Harris, and Montgomery counties)

$12 $18 $36 $66 $5 $118
Kansas City, MO

(includes Cass, Clay, Jackson, Platte Counties)

$9 $13 $29 $51 $5 $107
Las Vegas, NV

(includes Clark County)

$12 $18 $36 $66 $5 6/1 - 12/31 $109
1/1 - 5/31 $118
Los Angeles, CA

(includes Los Angeles, Orange and Ventura Counties and Edwards Air Force Base)

$12 $18 $36 $66 $5 $135
Manhattan, NY

(includesBoroughs of Manhattan, Bronx, Brooklyn and Richmond County)

$12 $18 $36 $66 $5 10/1 - 12/31 $340
1/1 - 3/31 $209
41/ - 6/30 $318

7/1 - 8/31          $ 279


 

 

 

9/1   -  9/30

        $340

Miami, FL

(includes Miami - Dade County)

$11 $16 $34 $61 $5 10/1 - 12/31 $128

1/1 - 3/31 $152


 

 

 

4/1   -  9/30 $117

Minneapolis / St. Paul, MN

(includes Hennepin and Ramsey Counties)

$12 $18 $36 $66 $5 $137
Nashville, TN

(includes Davidson)

$11 $16 $34 $61 $5 $119
Newark, NJ

(includes Essex, Bergen, Hudson, and Passaic Counties)

$10 $15 $31 $56 $5 $130
New Orleans, LA

(includes Jefferson, Orleans, Plaquemine, and St. Bernard Parishes)

$12 $18 $36 $66 $5 10/1 - 6/30 $133
7/1 - 9/30 $104
Orlando, FL

(includes Orange County)

$9 $13 $29 $51 $5 10/1 - 12/31 $108
1/1 - 3/31 $117
4/1 - 9/30 $108
Palm Springs, CA

(includes Riverside)

$12 $18 $36 $66 $5 9/1 - 12/31 $111
1/1 - 5/31 $129
6/1 - 8/31 $90
Philadelphia, PA

(includes Philadelphia County)

$11 $16 $34 $61 $5 10/1 - 11/30 $170
12/1 - 8/31 $153
9/1 - 9/30 $170
Phoenix / Scottsdale, AZ

(includes Maricopa County)

$12 $18 $36 $66 $5 10/1 - 12/31 $120
1/1 - 5/31 $140
6/1 - 8/31 $89
9/1 - 9/30 $120
Pittsburgh, PA

(includes Allegheny County)

$12 $18 $36 $66 $5 $119
San Antonio, TX

(includes Bexar County)

$11 $16 $34 $61 $5 $117
San Diego, CA

(includes San Diego County)

$12 $18 $36 $66 $5 $147
San Francisco, CA

(includes San Francisco County)

$12 $18 $36 $66 $5 10/1 - 10/31 $192
11/1 - 8/31 $166
9/1 - 9/30 $192
Savannah, GA

(includes Chatman County)

$9 $13 $29 $51 $5 $106
Seattle, WA

(includes King County)

$12 $18 $36 $66 $5 $159
St. Louis, MO

(includes St. Louis City, St. Louis and St. Charles Counties)

$11 $16 $34 $61 $5 $110
Tampa/St. Petersburg, FL

(includes Pinellas and Hillsborough)

$8 $12 $26 $46 $5 10/1 - 12/31 $101
1/1 - 3/31 $120
4/1 - 9/30 $101
Washington, D.C. area

(includes Virginia cities of Alexandria, Falls Church, Fairfax; Virginia counties of Arlington, Fairfax; Maryland counties of Montgomery and Prince Georges)

$12 $18 $36 $66 $5 9/1 - 10/31 $229
11/1 - 2/28 $207
3/1 - 6/30 $226
7/1 - 8/31 $170
White Plains / Tarrytown / New Rochelle / Yonkers, NY

(includes Westchester County)

$12 $18 $36 $66 $5 $164

 

State Funds Limits -- Internal Catering

The limits in this table represent the maximum for actual expenses incurred. They are NOT per diem amounts.
These limits are applicable ONLY to the following internal caterers:

  • University Dining Services
  • Nutrition Services
Breakfast Lunch Dinner Miscellaneous Items

(coffee breaks, etc.)

$15 $15 $40 $5

Local Funds Limits -- All Locations

The limits in this table represent the maximum for actual expenses incurred. They are NOT per diem amounts.

Meals

(Includes taxes and tips)

Lodging

(Excludes taxes and surcharges. Includes transportation to and from meals, tips, personal phone calls, and laundry)

Breakfast Lunch Dinner Maximum Per Day
$65 $65 $65 $110 $250

Past Lodging, Meal, & Incidental Expense Limits