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Travel & Meals


Procurement & Supplier Diversity Services (PSDS) policies and procedures regarding travel apply to anyone traveling for University business purposes, with the two exceptions noted below. It is not necessary that the traveler be an employee of the University.  Please review the policies and procedures before booking travel and taking the trip. All trips must support the mission of the University of Virginia, receive the appropriate approvals, and be carefully planned to ensure that expenditures are necessary, prudent, and as economical as possible.

Medical Center Note: Those traveling on Medical Center funds should contact Medical Center Invoice Processing at 924-5495.

Sponsored Program Funds Note: Grant rules prevail in the unusual case where travel is purchased solely from sponsored program funds and the individual grant or contract specifies other rules for travel purchases.  Please read your grant's "Sponsor's Notice of Grant Award" for exceptions to these rules. If your grant includes federal funds, it will also be subject to federal regulations on travel purchases, including the "Fly America Act". Visit the Office of Sponsored Programs website often to be sure that you are aware of all such issues relating to travel on these funds.

Travel Policy

Travel Procedures



For Meal procedures (Business Meals, Special Meal Limits for Internal Service Providers, and Social Event Meals), please review these policies and procedures:

Payment or Reimbursement of Business Meals Policy

Payment or Reimbursement of Social Event Meals Policy

Meals Procedures