Recently Changed Policies: Procurement Services

Recently Changed Policies

The most important recent changes to the University's general Financial and Administrative policies for procurement are:

April 23, 2010 -- New travel policies are in effect as a result of Restructuring for Tier 3 Institutions which includes the University of Virginia. Our web site includes policies for travel that occurred prior to May 1 as well as new policies for travel occurring May 1, 2010, and after.
January 07, 2010 -- Travel Expenses -- Policy VI.G.1. Effective January 1, 2010 the mileage rate set by the state for reimbursement will be $.50 per mile.
December 30, 2008 -- Travel Expenses -- Policy VI.G.1. Effective January 1, 2009 the mileage rate set by the state for reimbursement will be $.55 per mile.
June 30, 2008 -- Travel Expenses -- Policy VI.G.1. Effective July 1, 2008 the mileage rate set by the state for reimbursement has been increased to $.585 per mile.
January 07, 2008 -- Travel Expenses -- Policy VI.G.1. Effective January 1, 2008 the mileage rate set by the state for reimbursement has been increased to $.505 per mile.

January 04, 2007 -- Travel Expenses -- Policy VI.G.1. Effective January 1, 2007 the mileage rate set by the state for reimbursement has been increased to $.485 per mile.

July 10, 2006 -- Travel Expenses -- Policy VI.G.1. The mileage rate set by the state for reimbursement has been increased to $.445 per mile.

May 27, 2005 -- Surplus Property Disposal -- Policy X.F.1 was updated to note that for asset-tagged equipment, departments must obtain the approval of the Fixed Assets (Property) Accounting Office before requesting transfer to Surplus Property.
May 20, 2005 -- Payment of Honoraria to Non-Employees -- Policy VII.R.13 was revised to clarify language, add definitions, emphasize necessity of adhering to UHR procedures relating to foreign nationals, and reference new UHR policy detailing limitations on honoraria to short-term, non-immigrant aliens.
May 3, 2005 -- Surplus Property Disposal -- Policy X.F.1 was updated to clarify some issues relating to the transfer of equipment between departments and surplusing of ETF equipment.
April 29, 2005 -- Use of the University Purchasing Card -- Policy VII.C.3 was updated to clarify that purchases made with the Purchasing Card are subject to the Guidelines for Competition, including the DMBE-Certified Minority or Woman-Owned firm quote requirement.

October 15, 2004 -- The "Purchase of Goods and Services up to $4,999.99" section of Purchase of Goods and Services from Outside Vendors -- Policy VII.C.1 was rewritten.
July 15, 2004 -- Travel Expenses -- Policy VI.G.1 was revised to accord with new state travel regulations.
April 19, 2004 -- Surplus Property Disposal -- Policy X.F.1 was updated to note that the procedures for disposing of surplus property are contained on the Surplus Property website.
April 8, 2004 -- A new policy, Academic Services, was published. Some of the information in this policy was previously covered in Consulting -- Policy VI.G.4 (discontinued).
April 7, 2004 -- Use of the Payment Voucher and Demand Payments -- Policy VI.F.4 was updated, simplified, and shortened.
February 20, 2004 -- A new policy, Social Event Meals Policy, was published. The information in this policy was previously covered in Meal Expenses Policy (revised as Business Meals -- Policy VI.G.2) and Internal Catering Guidelines Policy (discontinued).
January 9, 2004 -- The Travel Expenses -- Policy VI.G.1 was shortened and simplified. The lodging, meals, and incidental expense tables were updated and moved to a separate page, Lodging, Meal, and Incidental Expense Limits.
January 6, 2004 -- Substantial revisions to Business Meals Policy (formerly known as Meal Expenses policy) were posted.

November 25, 2003 -- Travel Expenses -- Policy VI.G.1. Clarifications were made to the outline and wording in sections 2.3 (Travel Planning, Prior Approvals, and Documentation Requirements) and 2.5 (Travel Meals and Lodging) and a section on day trip meals was added.
October 21, 2003 -- Use of the University Purchasing Card -- Policy VII.C.3 and Purchase of Goods and Services from Outside Vendors were updated to reflect the new Purchasing Card transaction limit.