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Goods and Services Procurement Guide

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eVA Exempt Category?
--
Required Expenditure Type

METHOD OF PURCHASE / PAYMENT

Direct Purchase by Departments

-- NOTE: No purchases which require a vendor-supplied contract may be made directly by departments -- all must be handled by Procurement & Supplier Diversity Services.

Handled by Procurement & Supplier Diversity Services

Purchase Requisition / Purchase Order


Generally over $5,000

Travel and Expense Card (previously the Pcard)

Generally for Non-Restricted Transactions Under $5,000

Department Purchase Order


Generally under $5,000 unless with a contract vendor

Payment Voucher


Direct Payment to Vendors



Reimbursement to Individuals


 
 
Academic Accreditation Fees
Yes
--
"Academic Accreditation Fees"
Yes 
Recommended Payment Method
Only if vendor will not accept Travel and Expense Card
Only if vendor will not accept Travel and Expense Card

No

No

Academic Testing Services
No
No Yes No No Yes
Advertisements -- cost of placing ad in specific media only (such as newspapers, magazines, TV, radio).
-- Does not include other advertising costs.
Yes
--
"Svcs, Advertising & Media"
Yes
Recommended Payment Method
No Only if vendor will not accept Travel and Expense Card
No Yes
Advertising Services (other than ad placement in media) -- graphic design, printing, layout, distribution costs for promotional items, brochures, flyers, etc.
No
--
"Svcs, Skilled, Other"
No Yes No No Yes
Airfare
-- See Travel: Air & Rail Tickets --
Air Charter Service

--Internal Service Provider Available See Parking and Transportation

---Contact Risk Management for additional requirements when selecting vendor.

Yes

--

"Travel, Public Carrier, US" or "Travel, Public Carrier, For"

Yes, if vendor will accept the card as payment. Contracts must be approved by PSDS through Purchase Requisition first.
 Yes  No No  Yes
Alcohol
-- Alcohol served on UVA grounds or at a University function involving students, requires additional approval. Submit the Request for Use of Alcoholic Beverages form.
-- Alcohol MUST be paid on local funds.
No
Only from local grocery and ABC stores. Yes Yes, if less than $50,000 and from ABC stores. Yes Yes
Ammunition
No
No No No No Yes
Art/Artwork (Includes, but not limited to, original works of art such as paintings, drawings, limited edition prints or photographs, ceramics, sculptures, calligraphy, antiques, etc.)
-- “FOR USE IN PUBLIC SPACES ONLY – never for individual faculty, staff, or student space”
 
No
No Yes No No Yes
Attorney Fees
-- See Legal Fees --
Contract Flag
Audio-Visual Equipment -- Purchase, Rental, or Service
No
Only from local merchants Yes No No Yes

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Contract Flag Automobile Purchase
 
No
No Yes No No Yes

Contract Flag Automobile Rental

-- See the Planning and Paying For Travel for additional information
-- See note on van rentalspopup
-- Compare with Limousine Rental
Yes
--
"Travel, Rental Vehicle, US" or "Travel, Rental Vehicle, For"
Yes
Required Payment Method for UVA local Automobile Rental Contracts.

Recommended payment method for all other rentals.
No No Yes, use the Travel Workbook No
Awards, Employee Recognition Program
-- For Classified and University Staff Only.
-- Documentation of prior approval by UHR required. Submit the Recognition Award Request
-- All gifts to employees that accumulate to $100 or more in a calendar year  or gift cards and gift certificates regardless of the amount must be reported to Human Resources as taxable income.
 
-- For all other types of awards, prizes, and gifts, see Gifts, Scholarships & Stipends, Honoraria
Yes
--
"Emp, Recognition Awrd-Non Txbl"
"Employee, Recognition Awards"
"Employee, Suggestion Awards"
Yes
Recommended Payment Method
Yes Yes No Yes
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Books
-- See Publications --
Bottled Water
-- See Water, Bottled --
Contract Flag
Bus Charter Service

--Internal Source Available See Parking & Transportation

--Contact Risk Management for additional requirements when not purchasing on contract

Yes
--
"Travel, Public Carrier, US" or "Travel, Public Carrier, For"

Yes

Required Payment Method for Contract Bus Lines

Recommended payment method for all other Bus Lines

Yes No No Yes, if contract is required.
Contract Flag Business Meals
-- Departments must maintain documentation that justifies the meal's business purpose.
Yes
Only when documented as a Business Meal.
--
"Meals, Business"

From local merchants  or other mechants if over-the-counter (card is swiped at the place of business). The Travel and Expense Card will need the restaurant restriction removed by submitting a Card Change Request form if not removed at time of application.

Required Payment Method for Colonnade Club and Aramark (Dining Services).

For catering only through America To Go
No Yes Yes
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Cable Television
-- See Television, Cable --
Cards, Greeting
No
No No No No No
Carpet
No
--
Must use Office Appurtenances Expenditure Type
No No No No No
Cars
-- See Automobile Purchase or Automobile Rental --
Catering
-- All food served must be from a limited, pre-defined menu developed with forethought by the hosting department, and must be ordered in advance.
--Strategic Contract with America To Go
-- See Business Meals --
Chairs
-- See Furniture --
Chemicals
-- See Laboratory Supplies --
Classes, Tuition for Professional Development & Specialized Training
-- See Training --
Cleaning Supplies
-- See Janitorial Supplies --
Contract Flag
Coffee Services
No

No

Yes

Recommended vendor TSRC Inc
No No Yes
Contract Flag Computers -- hardware purchase, maintenance, and repair
-- See Purchasing Computers Notepopup
Internal source available
-- See Cavalier Computers
No
No Yes No No Yes
Contract Flag Computer Software -- media, licenses, technical support, maintenance agreements, etc.
-- See the ITC Software Central and the Microsoft Select Agreement at UVA for information on software.
No
--
Do NOT use "Professional Licenses and Fees"
No Yes No No Yes
Contract Flag Conference Packages and Conference Space
-- Meeting space, banquet rooms, lodging rooms to be resold, and associated services such as catered meals and audio-visual equipment, etc., provided by a conference site as part of a package for a UVA-sponsored conference.
-- If contract is required it must be signed by PSDS. Attach contract to a buyer assist form in the MarketPlace to obtain signature.-- NOT for individual travel or conference attendance.
Yes
--
"Rent, Conference/Meeting Space"

Yes, Required Payment Method for Local Hotel Contracts

Recommended Payment Method for all other that do not require a contract.

 

Yes No No Yes
Conference Registration
Yes
-- use "Training Fees & Materials"
Yes 
Recommended Payment Method
No Yes, if vendor will not accept Travel and Expense Card
Yes, use the Travel Workbook Yes -- Required if over $50,000
Construction
-- All construction and renovation projects must be handled through Facilities Management --
Consulting
No
No Yes No No Yes
Contributions and Donations by the University
--Must use local funds
-- Political or religious groups are NOT eligible
-- Compare with Memorial Contributions
Only if to other public bodies or tax-exempt non-profit charitable organizations Use "Contributions".
--
Otherwise, use "Gifts (non-cash)" or "Gifts (cash)"
Yes
No Yes, from local funds only.

 

No No
Controlled Substances
-- See Prescription Drugs --
Copiers -- purchase or rental
No
No Yes No No Yes
Contract Flag
Copying
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No

Only if another method cannot be used

Yes
Copyright Fees
Yes
--
"Svcs, Royalties, Corporation"
"Svcs, Royalties, Individual"

Yes

Recommended Payment Method

No Yes, if $5,000 or less than $50,000 No Yes -- required if over $50,000
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DVDs & Videos
-- See Publications --
Contract Flag
Data Processing Services
No
No Yes No No Yes
Décor Items
FOR USE IN PUBLIC SPACES ONLY - -- never for individual faculty, staff, or student space.
-- Includes flowers, plants, posters, fine art reproductions, framing, etc.
-- As gifts, see Gifts
-- Compare with Office Décor and Lamps
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Dental Services
-- See Medical and Dental Services --
Desks
-- See Furniture --
Donations
-- See Contributions and Donations by the University --
Drapery
-- See Window Treatments --
Dry Cleaning
-- See Laundry and Dry Cleaning --
Contract Flag
Dry Ice
No
No Yes No No Yes
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Contract Flag
Electrical parts -- NOT Construction
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No

Only if another method cannot be used

Yes
Electric Service
-- See Utilities --
Employee Payments non-Payroll
For reimbursements see Expense UVA. All other Non-payroll payments to employees such as Royalties and Human Subject payments require employees to register using the Employee Payment Registration form. Payment should be made via a Payment Voucher. Annual payments totaling over $600 may be reported on IRS form 1099
Yes
--
"Svcs, Human Subject Pymts "
"Svcs, Royalties, Individual "
No No No Yes No
Entertainers -- (e.g. speakers, lecturers, musicians, and performers)
Yes
--
"Svcs, Entertainers"
(may not be allowed on grant)

Yes

Recommended Payment Method

Yes Yes, if less than $50,000 No Yes -- required if over $50,000
Entertainment -- golf outings, holiday parties, rides, games, amusements, etc.
No
--
"Entertainment Expense"
Do NOT use "Svcs, Entertainers"
No Yes No

Only if another method cannot be used

Yes
Contract Flag
Equipment Maintenance
No
No Yes No No Yes
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Facilitators and Workshop Leaders

-- Compare with Entertainers

No
--
"Svcs, Skilled, Other"
Do NOT use "Entertainers"
No Yes No No Yes
Contract Flag
Film & Film Processing
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No

Only if another method cannot be used

Yes
Firearms
No
No No No No Yes
Floral Arrangements -- for expression of sympathy and support upon death or hospitalization of employee, student, major donor, or their immediate family.
-- From local funds only.
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No

Only if another method cannot be used

Yes
Floral Arrangements -- for University spaces.
-- See Décor Items --
Food -- purchased from a local grocery store (when not in travel status) -- Compare with Business Meals
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) No No

Only if another method cannot be used

Not recommended -- grocery stores typically don't accept POs
Framing -- for art, photographs, certificates, diplomas, etc.
-- See Décor Items --
Freight
-- See Mail --
Contract Flag
Furniture -- includes carpet, chairs, desks, etc.
-- Compare with Lamps
-- See the Tips for Buying Furniture page for more information
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
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Contract Flag
Gases -- bulk, cylinder, and refrigerant, including propane
No
Only for purchases from Roberts Oxygen. Yes No No Yes
Gasoline and Oil
Yes
--
Any appropriate "Travel" expenditure type
Yes for rental
or
State/University owned vehicles
Only for State/University owned vehicles No Yes. Travel Workbook NOT required when reimbursement is sought only for gasoline for a private vehicle and the cost is less than mileage reimbursement.

Payment Voucher must include traveler name, purpose or reason for the trip, destination, total miles, and cost justification (if otherwise required).

Yes
Gift Cards/Certificates
-- To properly account for gift cards, a log should be kept with the following information:
List each gift card/gift certificate  unique number, the recipient's name, and value (i.e. $10, $20, etc.)  Please Note: If the card/certificate is for a specific type of good or service, at the time of purchase you must be able to assign an individual value per card/certificate.
See:
No

From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) 

 Yes  Yes  Yes  Yes

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Gifts to individuals NOT eligible for UHR's Employee Rewards & Recognition program.
-- Only on local funds
-- Dean/VP approval is required if over $600
-- Gifts of any amount to students also require prior approval from Office of Student Financial Services
- Gifts to faculty that accumulate to $100 or more in a calendar year  or gift cards and gift certificates regardless of the amount must be reported to Human Resources as taxable income. 
-- Compare with
No

From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) 

Yes Yes No Yes
Graphic Art & Design Services
Internal source available
-- see Printing & Copying Services
-- Compare with Artists
No
No Yes No No Yes
Greeting Cards
-- See Cards, Greeting --
Grocery Store Purchases
-- See Food, Business Meals
Guest Lecturers
-- See Consulting, Honoraria, Entertainers--
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Contract Flag
Hardware Supplies -- NOT Construction
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Honoraria -- to individuals only -- UVa employees are not eligible
-- Dean/VP approval is required if greater than $2,000.
-- Compare with Gifts
Yes
"Honoraria"
No No Yes
No
No
Hotel Accommodations
See Travel when lodging is required for individuals traveling overnight on University business
Human Subject Payments
-- IRB approval is required prior to purchase. Please see the appropriate IRB website http://www.virginia.edu/vpr/irb/hsr/index.html or http://www.virginia.edu/vpr/irb/index.html to ensure IRB policies are followed.
Yes
--
"Svcs, Human Subject Pymts"
Yes, if a gift or gift card/certificate. Yes, if a gift or gift card/certificate. Yes, Preferred Payment Method Yes, if a gift or gift card/certificate. Yes, if a gift or gift card/certificate.
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Insurance, Health -- for Students Only
Yes
--
"Svcs, Ins, Health, Grad F&A"
"Svcs, Ins, Health, Grad Stdnt"
"Svcs, Health Ins Reimburse"
No No No Yes No
Contract Flag
Interior Design Services
No
No Yes No No Yes
Internet Service Provider
No
Yes Yes No No Yes
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Contract Flag
Janitorial Supplies
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Journals
-- See Publications and Professional Organizational Dues, Fees, and Licenses --
Top of Page
Keys / Locks

-- New keys or replacing locks must be done through Facilities Management - please see Key And Lock Policy --
Top of Page
Contract Flag
Laboratory Supplies
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Contract Flag
Lamps
-- Compare with Furniture and Décor Items
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Laundry and Dry Cleaning -- for University-owned items only
No

Required Payment Method for Virginia Linen and Staunton Steam.

From local merchants  or other mechants if over-the-counter (card is swiped at the place of business)

Yes No No Yes
Legal Fees
-- Approval of the University General Counsel's Office is required in all cases.
No
No Yes No No Yes
Contract Flag
Limousine Rental, Chauffeured

 

UVA Contract vendors are- eVA Excluded.

--
"Travel, Rental Vehicle, US" or "Travel, Rental Vehicle, For"

Required Payment Method for UVA Contract vendors.

Recommended payment method for all other rentals.

Yes, if Travel and Expense Card is not accepted No Yes, use the Travel Workbook. Yes
Locks / Keys
-- New keys or replacing locks must be done through Facilities Management - please see Key And Lock Policy --
Lodging
See Travel when lodging is required for individuals traveling overnight
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Magazines

-- See Publications --

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US Postage -- does not include mailing services fees
Yes
--
"Svcs, U.S. Postal"

Required Payment Method when paid directly to the USPS.

Recommended method for all other vendors.

No Only if $5,000 or more or vendor will not accept the Travel and Expense Card. Yes Yes
Mailing Services -- does not include U.S postage
No
--
"Svcs, Skilled, Other"
Do NOT use "Svcs, U.S. Postal"
No Yes No No Yes
Express Mail Services and Freight
No

Required Payment Method for FEDEX and UPS

Recommended method for all other vendors

Yes, if other than FEDEX and UPS No

Only if another method cannot be used

Yes, if other than FEDEX and UPS
Meals
-- Compare with Food purchased from a grocery store.

-- See Business Meals or Travel Meals --
Medical and Dental Services -- Non-hospital, Non-clinic
-- Patient care services, other than hospital services and clinic services.
Only if vendor is identifiable as an individual practicionerpopup
--
"Svcs, Medical"
--
Do NOT use "Svcs, Skilled, Other Preceptor".
Yes

Recommended Payment Method

Yes Yes No Yes
Medical and Dental Services -- Hospital or Clinic
-- Does NOT include supplies, equipment or services to equipment.
Yes
--
"Svcs, Hospital"
"Svcs, Clinic"
"Svcs, Dental"
Yes

Recommended Payment Method

Yes Yes No Yes
Medical and Dental Supplies
No
--
"Supplies, Medical & Dental"
Do NOT use "Svcs, Medical' or 'Svcs, Dental"
No Yes No No Yes
Medical Services, Preceptor
-- Services of a physician giving practical experience and training to a medical student
Yes
--
"Svcs, Skilled, Other Preceptor"
Yes

Recommended Payment Method

No Yes No No
Memberships to Professional Organizations
-- Not for vendor discount clubs, recreational clubs, charitable or political groups, etc.


Yes

--

"Professional Licenses & Fees"

Yes

Recommended Payment Method

No Yes, if vendor will not accept Travel and Expense Card Yes Yes -- Required if over $50,000
Memberships to Non-Professional Groups
-- Recreational or charitable groups, etc.
-- Some restrictionspopup apply
No
--
"Svcs, Memberships to Orgs"
Yes Yes Yes

Only if another method cannot be used

Yes
Memberships to Suppliers' Discount Clubs
-- For University purchases only, not for individual use.
No
No Discouraged No No Discouraged
Memorial Contributions - Local Funds Only
-- For expression of sympathy and support upon death of employee, student, major donor, or their immediate family.
For cash contributions only
--
"Contributions"

For non-cash contributions only

Recommended Payment Method

For non-cash contributions only Yes

Only if another method cannot be used

Yes
Microscopes

State Contract available


-- See Laboratory Supplies --
Mileage
For day trips, mileage can be reimbursed only to the extent that the mileage incurred exceeds the traveler's normal daily commute.
Yes

--

"Travel, Personal Vehicle"

No No No Yes

Travel Workbook NOT required when reimbursement is sought for mileage only.

Payment Voucher must include traveler name, purpose or reason for the trip, destination, total miles, and cost justification (if otherwise required).

No
Contract Flag
Moving & Relocation Services
-- See the Employee Relocation Guide for additional information
No
No No No No Yes
Musicians
-- See Entertainers --
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Office Space, Leases
(Does not include Storage Facilities- see Storage Services)
-- Leases must be processed and signed by either the Director of Space and Real Estate Management of Facilities Management or by the Assistant Vice President for Finance
Yes
--
"Lease, Capital, Bldg & Land"
"Lease, Capital, Building"
"Lease, Capital, Land"
"Rent, Buildings & Facilities"
"Rent, Land"
"Rent, Land & Buildings"

Yes

Recommended Payment Method

No Yes No Yes
Contract Flag
Office Supplies
StrategicContract with the Supply Room Companies
Only if Strategic Contract is used.
Discouraged Yes No

Only if another method cannot be used

Yes
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Parking Lot Rental Fees -- associated with commuting or employment
No
No No No No No
Performers
-- See Entertainers --



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Telephone Service -- Land Lines
No

Required Payment Method for Century Link.

 

Yes No Only for calls/service related to University business Yes
Telephone Service -- Wireless
Yes
Yes
Required Payment Method for UVA Cellular/Wireless Service & Phones Contracts 

Discouraged for all other Cellular/Wireless Service & Phones  Providers

Yes, other than UVA Cellular/Wireless Service & Phones Contracts No Only for calls/service related to University business Yes, other than UVA Cellular/Wireless Service & Phones Contracts
Photocopiers -- purchase or rental

-- see Copiers
Photocopying

-- see Copying

Photography Services, Photographers

No
No Yes No No Yes
Plants & Plant Care Services -- for University interior spaces
-- See Décor Items --
Contract Flag
Plumbing Supplies -- NOT Construction
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Postage
-- See Mail --
Prescription Drugs
No
No No No No Yes
Printing
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No Yes
Yes
Professional Organizational Dues, Fees, and Licenses -- includes memberships, journals, and other fees
Yes
--
"Professional Licenses & Fees"

Yes

Recommended Payment Method

Yes Yes

Only if another method cannot be used

Yes
Publications, Electronic or Print -- (Does not include subscriptions and journals) Includes books that remain University property,  reprints,  slide presentations, videos, films, and DVDs.
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No

Only if another method cannot be used

Yes
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Radioactive materials
No
No No No No Yes
Contract Flag
Refrigerators -- for laboratory use only
No
From local merchants  or other mechants if over-the-counter (card is swiped at the place of business) Yes No No Yes
Contract Flag
Relocation Services

-- See Moving & Relocation Services --
Renovation Services
-- All renovation and construction projects must be handled through Facilities Management --
Reprints
-- See Publications --
Research Subjects -- Paying Research Subjects/Survey Participants
Yes
--
"Svcs, Human Subject Pymts"

From local merchants  or other mechants if over-the-counter (card is swiped at the place of business)

Limited to $50 per person per calendar year.

No Yes

-- see Notepopup

--

No No
Restaurant Meals
-- See Business Meals, Travel Meals or Social Event Meals --
Royalties
Yes
--
"Svcs, Royalties, Corporation"
"Svcs, Royalties, Individual"

Yes

Recommended Payment Method

No Yes No Yes
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Scholarships & Stipends
-- Compare with Gifts and Honoraria
Yes
--
Any "Fell", "Tuition", "Schol", or Student Loan expenditure type
No No Yes

Requires prior approval of Student Financial Services

No No
Security Systems and Guards
No
No No No No Yes
Software
-- See Computers --
Speakers
-- See Honoraria, Entertainers, Facilitators and Workshop Leaders--
Contract Flag
Storage Services -- Rental of Storage Space
-- Leases must be processed and signed by either the Director of Space and Real Estate Management of Facilities Management or by the Assistant Vice President for Finance
Yes
"Rent, Buildings & Facilities"

Required Payment Method for Charlottesville Self Storage @ Charlottesville, Charlottesville Self Storage @ Crozet, North Charlottesville Self Storage/CW Investments, Store It Right, U Stor It Charlottesville, and Woolen Mills Self Storage.

Recommended Payment Method for all other providers.

No No No Yes
Subscriptions, Electronic or Print -- non-professional journals and subscriptions to professional or technical publications.
No

Yes

Recommended Payment Method

Yes Yes No Yes
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Telephone Service
-- See Phone --
Television, Cable
No
Discouraged Yes No

Only if another method cannot be used

Yes
Contract Flag
Television and Video Production Services
No
No Yes No No Yes
Tents, (Non-Camping) -- rentals or purchases
-- Must obtain permit from Facilities Management
No
No Yes No No Yes
Tolls
See Parking & Tolls
Training Provided by Professional Organization, Training Vendor, or Individual -- classes, workshops, or conferences
Yes
--
"Training Fees & Materials"
Recommended Payment Method Only if Travel and Expense Card is not accepted No

Only if another method cannot be used

Yes
Transportation
-- See Air & Rail Tickets, Automobile Rental, Bus Charter Service, and Limousine Rental --
Trash Collection
No
No Yes No No Yes

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Air & Rail Tickets
-- See the Travel and Expense Services website for detailed information.

Contract FlagPreferred method for booking is TravelUVA

Yes

--

"Travel, Public Carrier, US" or "Travel, Public Carrier, For"

Required Payment Method for Advance Payment

Complete the Card Change Request form If the price of travel tickets exceeds the individual card holder's established spending limits.

No No Yes

See the Travel Policy and Procedure and use the Travel Workbook

Yes if contract is required.
Car Rental
-- See Automobile Rental or Limousine Rental --
Lodging
-- See Travel Policy and Procedures for regulations on travel lodging.
 
 
Yes
--
"Travel, Subsist & Lodging, US" or Travel, Subsist & Lodging, For"

Yes

The Travel and Expense Card will need the lodging restriction removed by submitting a Card Change Request form if not removed at time of application.

No No Yes, see Per Diem Rate Guide for limits by location.

See Planning and Paying for Travel for more information. For reimbursement after the trip use the Travel Workbook

Yes if contract is required.
Travel Meals, Actual Meal Cost -- for overnight travel.
Yes
--
"Travel, Meals Actual, For"
"Travel, Meals Actual, US"

Yes

No No Yes No
Travel Insurance

Yes

--

"Travel Costs, Training (all)"

Yes
No No Yes
No
Parking & Tolls
Yes

--

"Travel, Parking & Misc"

Yes No No Yes No
Taxi
Yes

--

"Travel, Public Carrier, US" or Travel, Public Carrier, For" 

Yes No No Yes

Use the Travel Workbook

No
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University Foundations, payments to
Foundations will be eVA Excluded vendors if they have correct vendor types in UVA vendor file.
Yes No Yes No No
Utilities: (piped in only), electricity, water, natural gas (not propane), sewer
-- Does not include Telephone Service, and Trash collection
Yes
--
Any appropriate "Utilities" expenditure type
Yes Yes Yes No Yes
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Vehicles

-- See Automobile Purchase, Automobile Rental, or Limousine Rental --
Videos & DVDs
-- See Publications --
Top of Page

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Contract Flag
Water
Machine rental, water jugs, and bottled water, available from TSRC Inc.
No
--
Use expenditure type "Svcs, Bottled Water"
Do NOT use "CIP-Svc Chg, Chilled Water" or "Svc Charge, Chilled Water."

No

Yes

Recommended vendor TSRC Inc
No

Only if another method cannot be used

Yes
Water, Bottled (Individual Servings) -- Served as part of business or social event meal
No
Only if over-the-counter (card is swiped at the place of business)

Yes

Recommended vendor TSRC Inc
No

Only if another method cannot be used

Yes
Contract Flag
Web Design Services
No
No Yes No No Yes
Contract Flag
Window Treatments -- includes blinds, drapes, jabots, screens, shades, shutters, etc.
No
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Must use Office Appurtenances Expenditure Type
No No No No Yes