Goods and Services Procurement Guide: Procurement Services

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Goods and Services Procurement Guide

GOODS & SERVICES [A] [B] [C] [D] [E] [F] [G] [H] [I] [J] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Y] [Z] Can't find what you are looking for? Try using CTL^F to search by keyword.	eVA Exempt Category? -- Required Expenditure Type	METHOD OF PURCHASE / PAYMENT
		Direct Purchase by Departments -- NOTE: No purchases which require a vendor-supplied contract may be made directly by departments -- all must be handled by Procurement & Supplier Diversity Services.				Handled by Procurement & Supplier Diversity Services Purchase Requisition / Purchase Order Generally over $5,000
		PCard Generally for Non-Restricted Transactions Under $5,000	Department Purchase Order Generally under $5,000 unless with a contract vendor	Payment Voucher
				Direct Payment to Vendors	Reimbursement to Individuals

Academic Accreditation Fees		Yes -- "Academic Accreditation Fees"	Yes Recommended Payment Method	Only if vendor will not accept Pcard	Only if vendor will not accept Pcard	No	No
Academic Testing Services		No	No	Yes	No	No	Yes
Advertisements -- cost of placing ad in specific media only (such as newspapers, magazines, TV, radio). -- Does not include other advertising costs.		Yes -- "Svcs, Advertising & Media"	Yes Recommended Payment Method	No	Only if vendor will not accept Pcard	No	Yes
Advertising Services (other than ad placement in media) -- graphic design, printing, layout, distribution costs for promotional items, brochures, flyers, etc.		No -- "Svcs, Skilled, Other"	No	Yes	No	No	Yes
Airfare		-- See Travel: Air & Rail Tickets --
Alcohol -- Alcohol served on UVA grounds or at a University function involving students, requires additional approval. Submit the Request for Use of Alcoholic Beverages form. -- If alcohol is consumed with meals, see Business Meals or Social Event Meals -- Requires Dean/VP approval and must be made from local funds only.		No	Only if over-the-counter (card is swiped at the place of business) from grocery store. Industry block on purchases from liquor or wine stores or distributors.	Yes	Yes, if less than $50,000 and from ABC stores.	Yes	Yes
Ammunition		No	No	No	No	No	Yes
Art/Artwork (Includes, but not limited to, original works of art such as paintings, drawings, limited edition prints or photographs, ceramics, sculptures, calligraphy, antiques, etc.) -- “FOR USE IN PUBLIC SPACES ONLY – never for individual faculty, staff, or student space”		No	No	Yes	No	No	Yes
Attorney Fees		-- See Legal Fees --
Audio-Visual Equipment -- Purchase, Rental, or Service		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
A U T O M O B I L E S	Automobile Purchase -- CP-15 Form Required Requirement for the Purchase of Automobiles: A State CP-15 form must be approved by the Director of Parking & Transportation and the Executive Vice President and Chief Operating Officer. The CP-15 form must be submitted with the Purchase Requisition. Close	No	No	Yes	No	No	Yes
A U T O M O B I L E S	Automobile Rental -- See the Auto Rental page for additional information -- See note on van rentals Effective March 12, 2002, 15-passenger vans may no longer be rented. Close -- Compare with Limousine Rental	Yes -- Any appropriate "Travel" expenditure type	Yes Required Payment Method for UVA local Automobile Rental Contracts. Recommended payment method for all other rentals.	Yes, if not with a local rental contract.	No	Yes, use the Travel Workbook	Yes If for transactions of $5,000 or more from a non-contract vendor.
Awards, Employee Recognition Program -- For Classified and University Staff Only. -- Documentation of prior approval by UHR required. Submit the Recognition Award Request -- All gifts to employees that accumulate to $100 or more in a calendar year must be reported to Human Resources as taxable income. -- For all other types of awards, prizes, and gifts, see Gifts, Scholarships & Stipends, Honoraria		Yes -- "Emp, Recognition Awrd-Non Txbl" "Employee, Recognition Awards" "Employee, Suggestion Awards"	Yes Recommended Payment Method	Yes	Yes	No	Yes
Books		-- See Publications --
Bottled Water		-- See Water, Bottled --
Bus Charter Service		Yes -- Any appropriate "Travel" expenditure type	Yes Required Payment Method for Abbott Bus Lines, Inc. Recommended payment method for all other Bus Lines	Yes	No	No	Yes
Business Meals -- Different restrictions apply depending on whether reimbursement is sought from state or local funds. -- Departments must maintain documentation that justifies the meal's business purpose. -- See Business Meals page and the Lodging, Meal, and Incidental Expense Limits tables for more information.		Yes Only when documented as a Business Meal. -- "Meals, Business"	Only if over-the-counter (card is swiped at the place of business) and NOT at a Restaurant. Required Payment Method for Colonnade Club and Aramark (Dining Services).	For catering only	No	Yes	Yes
Cable Television		-- See Television, Cable --
Cards, Greeting		No	No	No	No	No	No
Carpet		No -- Must use Office Appurtenances Expenditure Type	No	No	No	No	No
Cars		-- See Automobile Purchase or Automobile Rental --
Catering -- All food served must be from a limited, pre-defined menu developed with forethought by the hosting department, and must be ordered in advance.		-- See Business Meals or Social Event Meals --
Chairs		-- See Furniture --
Chemicals		-- See Laboratory Supplies --
Classes, Tuition for Professional Development & Specialized Training		-- See Training --
Cleaning Supplies		-- See Janitorial Supplies --
Coffee Services		No	Required Payment Method for Shenandoah Water.	Yes	No	No	Yes
Computers -- hardware purchase, maintenance, and repair -- See Purchasing Computers Note Note on Purchasing Computers University departments may spend up to $29,999.99 to purchase desktop computers and related equipment from Cavalier Computers without having to seek formal competition. There is no dollar limit for purchases of desktop computers and related equipment from Cavalier Computers for University departments participating in the Destop Computing Initiative (DCI). Information Technology projects costing $1 million or more must be approved by the State Secretary of Technology. Close Internal source available -- See Cavalier Computers		No	No	Yes	No	No	Yes
Computer Software -- media, licenses, technical support, maintenance agreements, etc. -- See the ITC Software Central and the Microsoft Select Agreement at UVA for information on software.		No -- Do NOT use "Professional Licenses and Fees"	No	Yes	No	No	Yes
Conference Packages and Conference Space -- Meeting space, banquet rooms, lodging rooms to be resold, and associated services such as catered meals and audio-visual equipment, etc., provided by a conference site as part of a package for a UVA-sponsored conference. -- NOT for individual travel or conference attendance.		Yes -- "Rent, Conference/Meeting Space"	Yes, with approval from Procurement and Supplier Diversity Services Buyer	Yes	No	No	Yes
Conference Registration		Yes -- "Travel Costs, Training (all)" "Professional Licenses & Fees" "Emp Training, Reg & Materials" "Training Fees & Materials"	Yes Recommended Payment Method	No	Yes, if vendor will not accept Pcard	Yes, use the Travel Workbook	Yes -- Required if over $50,000
Construction		-- All construction and renovation projects must be handled through Facilities Management --
Consulting -- See the Employee / Independent Contractor Classification Checklist form		No	No	Yes	No	No	Yes
Contributions and Donations by the University -- Political or religious groups are NOT eligible -- Compare with Memorial Contributions		Only if to other public bodies or tax-exempt non-profit charitable organizations Use "Contributions". -- Otherwise, use "Gifts (non-cash)" or "Gifts (cash)"	No	No	Yes, from local funds only. Dean/VP approval required	No	No
Controlled Substances		-- See Prescription Drugs --
Copiers -- purchase or rental		No	No	Yes	No	No	Yes
Copying		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Copyright Fees		Yes -- "Svcs, Royalties, Corporation" "Svcs, Royalties, Individual"	Yes Recommended Payment Method	No	Yes, if $5,000 or less than $50,000	No	Yes -- required if over $50,000
DVDs & Videos		-- See Publications --
Data Processing Services		No	No	Yes	No	No	Yes
Day Trips -- See the Travel Basics page for more information.		-- See related topics: Automobile Rental, Bus Charter Service, Conferences, Gasoline & Oil, Business Meals, Mileage, Parking, and Tolls --
Décor Items FOR USE IN PUBLIC SPACES ONLY - -- never for individual faculty, staff, or student space. -- Includes flowers, plants, posters, fine art reproductions, framing, etc. -- As gifts, see Gifts -- Compare with Office Décor and Lamps		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Dental Services		-- See Medical and Dental Services --
Desks		-- See Furniture --
Donations		-- See Contributions and Donations by the University --
Drapery		-- See Window Treatments --
Dry Cleaning		-- See Laundry and Dry Cleaning --
Dry Ice		No	No	Yes	No	No	Yes
Electrical parts -- NOT Construction		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Electric Service		-- See Utilities --
Entertainers -- (e.g. speakers, lecturers, musicians, and performers) -- See the Employee/Independent Contractor Classification Checklist form		Yes -- "Svcs, Entertainers" (may not be allowed on grant)	Yes Recommended Payment Method	Yes	Yes, if less than $50,000	No	Yes -- required if over $50,000
Entertainment -- golf outings, holiday parties, rides, games, amusements, etc. On local funds only		No -- "Entertainment Expense" Do NOT use "Svcs, Entertainers"	No	Yes	No	Discouraged	Yes
Equipment Maintenance		No	No	Yes	No	No	Yes
Facilitators and Workshop Leaders -- Compare with Entertainers		No -- "Svcs, Skilled, Other" Do NOT use "Entertainers"	No	Yes	No	No	Yes
Film & Film Processing		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Firearms		No	No	No	No	No	Yes
Floral Arrangements -- for expression of sympathy and support upon death or hospitalization of employee, student, major donor, or their immediate family. -- From local funds only. -- Requires Dean/VP approval if over $100.		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Floral Arrangements -- for University spaces.		-- See Décor Items --
Food -- purchased from a local grocery store (when not in travel status) -- Compare with Business Meals, Travel Meals, or Social Event Meals		No	Only if over-the-counter (card is swiped at the place of business)	No	No	No	Not recommended -- grocery stores typically don't accept POs
Framing -- for art, photographs, certificates, diplomas, etc.		-- See Décor Items --
Freight		-- See Mail --
Furniture -- includes carpet, chairs, desks, etc. -- Compare with Lamps -- See the Tips for Buying Furniture page for more information		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Gases -- bulk, cylinder, and refrigerant, including propane		No	Only for purchases from Roberts Oxygen.	Yes	No	No	Yes
Gasoline and Oil		Yes -- Any appropriate "Travel" expenditure type	Yes for rental or State/University owned vehicles	Only for State/University owned vehicles	No	Yes. Travel Workbook NOT required when reimbursement is sought only for gasoline for a private vehicle and the cost is less than mileage reimbursement. Payment Voucher must include traveler name, purpose or reason for the trip, destination, total miles, and cost justification (if otherwise required).	Yes
G I F T S G I F T S	Gifts to individuals NOT eligible for UHR's Employee Rewards & Recognition program. -- Only on local funds -- Dean/VP approval is required if over $400 -- Gifts of any amount to students also require prior approval from Office of Student Services -- Compare with Awards, Employee Recognition Program, Cards (Greeting), Scholarships & Stipends, Honoraria, Floral Arrangements, Memorial Contributions	No	Only if over-the-counter (card is swiped at the place of business)	Yes	Yes	No	Yes
Graphic Art & Design Services Internal source available -- see Printing & Copying Services -- Compare with Artists		No	No	Yes	No	No	Yes
Greeting Cards		-- See Cards, Greeting --
Grocery Store Purchases		-- See Food, Business Meals, and Social Event Meals --
Guest Lecturers		-- See Consulting, Honoraria, Entertainers--
Hardware Supplies -- NOT Construction		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Honoraria -- to individuals only -- UVa employees are not eligible -- Dean/VP approval is required if $2,000 or more -- Use Approval for Honoraria form. (See definition in Honoraria -- University Policy VII.R.13) -- Compare with Gifts		Yes -- "Honoraria"	No	No	Yes	No	No
Hotel Accommodations		See Travel when lodging is required for individuals traveling overnight on University business
Insurance, Health -- for Students Only		Yes -- "Svcs, Ins, Health, Grad F&A" "Svcs, Ins, Health, Grad Stdnt" "Svcs, Health Ins Reimburse"	No	No	No	Yes	No
Interior Design Services		No	No	Yes	No	No	Yes
Internet Service Provider		No	Yes	Yes	No	No	Yes
Janitorial Supplies		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Journals		-- See Publications and Professional Organizational Dues, Fees, and Licenses --
Keys / Locks		-- New keys or replacing locks must be done through Facilities Management - please see Key And Lock Policy --
Laboratory Supplies		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Lamps -- Compare with Furniture and Décor Items		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Laundry and Dry Cleaning -- for University-owned items only		No	Required Payment Method for Virginia Linen and Staunton Steam. Only allowed if over-the-counter (card is swiped at the place of business) for other vendors.	Yes	No	No	Yes
Legal Fees -- Approval of the University General Counsel's Office is required in all cases.		No	No	Yes	No	No	Yes
Limousine Rental, Chauffeured		Not an exempt category UVA Contract vendors are- eVA Excluded. -- Use "Svcs, Skilled, Other" expenditure type, NOT a "Travel" expenditure type	Required Payment Method for local Limousine Rental Contracts. Not an allowed payment method for all other rentals.	Yes	No	Yes, use the Travel Workbook.	Yes
Locks / Keys		-- New keys or replacing locks must be done through Facilities Management - please see Key And Lock Policy --
Lodging		See Travel when lodging is required for individuals traveling overnight
Magazines		-- See Publications --
M A I L M A I L	US Postage -- does not include mailing services fees	Yes -- "Svcs, U.S. Postal"	Required Payment Method when paid directly to the USPS. Recommended method for all other vendors.	No	Only if $5,000 or more or vendor will not accept a pcard.	No	Yes
	Mailing Services -- does not include U.S postage	No -- "Svcs, Skilled, Other" Do NOT use "Svcs, U.S. Postal"	No	Yes	No	No	Yes
	Express Mail Services and Freight University & State Contracts available	No	Required Payment Method for FEDEX and UPS	Yes, if other than FEDEX and UPS	No	No	Yes, if other than FEDEX and UPS
Meals -- Compare with Food purchased from a grocery store.		-- See Business Meals, Social Event Meals, or Travel Meals --
Medical and Dental Services -- Non-hospital, Non-clinic -- Patient care services, other than hospital services and clinic services.		Only if vendor is identifiable as an individual practicioner Medical and Dental Services Individuals must be licensed and authorized by law to engage in the prevention, diagnosis, or treatment of human illness, injury, or physical disability, mental health, mental retardation, substance abuse, or emotional condition. Close -- "Svcs, Medical" -- Do NOT use "Svcs, Skilled, Other Preceptor".	Yes Recommended Payment Method	Yes	Yes	No	Yes
Medical and Dental Services -- Hospital or Clinic -- Does NOT include supplies, equipment or services to equipment.		Yes -- "Svcs, Hospital" "Svcs, Clinic" "Svcs, Dental"	Yes Recommended Payment Method	Yes	Yes	No	Yes
Medical and Dental Supplies		No -- "Supplies, Medical & Dental" Do NOT use "Svcs, Medical' or 'Svcs, Dental"	No	Yes	No	No	Yes
Medical Services, Preceptor -- Services of a physician giving practical experience and training to a medical student		Yes -- "Svcs, Skilled, Other Preceptor"	Yes Recommended Payment Method	No	Yes	No	No
Memberships to Professional Organizations -- Not for vendor discount clubs, recreational clubs, charitable or political groups, etc.		-- See Professional Organizational Dues, Fees, and Licenses --
Memberships to Non-Professional Groups -- Recreational or charitable groups, etc. -- Some restrictions University funds may NOT be used for memberships in political organizations and most clubs. Close apply		No -- "Svcs, Memberships to Orgs"	Yes	Yes	Yes	Discouraged	Yes
Memberships to Suppliers' Discount Clubs -- For University purchases only, not for individual use.		No	No	Discouraged	No	No	Discouraged
Memorial Contributions - Local Funds Only -- For expression of sympathy and support upon death of employee, student, major donor, or their immediate family. -- Requires Dean/VP approval if over $100.		For cash contributions only -- "Contributions"	For non-cash contributions only Recommended Payment Method	For non-cash contributions only	Yes	Discouraged	Yes
Microscopes State Contract available		-- See Laboratory Supplies --
Mileage For day trips, mileage can be reimbursed only to the extent that the mileage incurred exceeds the traveler's normal daily commute.		Yes -- Any appropriate "Travel" expenditure type	No	No	No	Yes Travel Workbook NOT required when reimbursement is sought for mileage only. Payment Voucher must include traveler name, purpose or reason for the trip, destination, total miles, and cost justification (if otherwise required).	No
Moving & Relocation Services -- Compare with (UVA) Office Furnishings Moving Services -- See the Employee Relocation Guide for additional information		No	No	No	No	No	Yes
Musicians		-- See Entertainers --
Office Space, Leases (Does not include Storage Facilities- see Storage Services) -- Leases must be processed and signed by either the Director of Space and Real Estate Management of Facilities Management or by the Assistant Vice President for Finance		Yes -- "Lease, Capital, Bldg & Land" "Lease, Capital, Building" "Lease, Capital, Land" "Rent, Buildings & Facilities" "Rent, Land" "Rent, Land & Buildings"	Yes Recommended Payment Method	No	Yes	No	Yes
Office Supplies (Does not include furniture) State Contract available		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Parking fees -- when NOT on travel status Otherwise, see Travel: Parking & Tolls		Yes -- Any appropriate "Travel" expenditure type	Yes Recommended Payment Method	No	No	Yes Use PV if parking is the only expense incurred otherwise use the Travel Workbook	No
Parking Lot Rental Fees -- associated with commuting or employment		No	No	No	No	No	No
Performers		-- See Entertainers --
P H O N E	Telephone Service -- Land Lines	No	Required Payment Method for Century Link.	Yes	No	Only for calls/service related to University business	Yes
P H O N E	Telephone Service -- Wireless	Yes	Yes Required Payment Method for UVA Cellular/Wireless Service & Phones Contracts Discouraged for all other Cellular/Wireless Service & Phones Providers	Yes, other than UVA Cellular/Wireless Service & Phones Contracts	No	Only for calls/service related to University business	Yes, other than UVA Cellular/Wireless Service & Phones Contracts
Photocopiers -- purchase or rental		-- see Copiers
Photocopying		-- see Copying
Photography Services, Photographers See the Employee/Independent Contractor Classification Checklist form		No	No	Yes	No	No	Yes
Plants & Plant Care Services -- for University interior spaces		-- See Décor Items --
Plumbing Supplies -- NOT Construction		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Postage		-- See Mail --
Prescription Drugs		No	No	No	No	No	Yes
Printing		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Professional Organizational Dues, Fees, and Licenses -- includes memberships, journals, conference registrations, and other fees		Yes -- "Professional Licenses & Fees"	Yes Recommended Payment Method	Yes	Yes	Discouraged	Yes
Publications, Electronic or Print -- (Does not include subscriptions and journals) Includes books that remain University property, reprints, slide presentations, videos, films, and DVDs.		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	Discouraged	Yes
Radioactive materials		No	No	No	No	No	Yes
Refrigerators -- for laboratory use only		No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	No	Yes
Relocation Services		-- See Moving & Relocation Services --
Renovation Services		-- All renovation and construction projects must be handled through Facilities Management --
Reprints		-- See Publications --
Research Subjects -- Paying Research Subjects/Survey Participants		Yes -- "Svcs, Human Subject Pymts"	Only if non-cash over-the-counter (card is swiped at the place of business) Limited to $50 per person per calendar year.	No	Yes -- see Note Compensation for Research/Survey Participants The strongly preferred method of compensating research/survey participants is by Payment Voucher in Oracle. Although not recommended, it is possible to use Petty Cash to compensate research/survey participants when payments do not exceed $100 for individual transactions and $599.99 for the calendar year. Close --	No	No
Restaurant Meals		-- See Business Meals, Travel Meals or Social Event Meals --
Royalties		Yes -- "Svcs, Royalties, Corporation" "Svcs, Royalties, Individual"	Yes Recommended Payment Method	No	Yes	No	Yes
Scholarships & Stipends -- Compare with Gifts and Honoraria		Yes -- Any "Fell", "Tuition", "Schol", or Student Loan expenditure type	No	No	Yes Requires prior approval of Student Financial Services	No	No
Security Systems and Guards		No	No	No	No	No	Yes
Social Event Meals -- Local Funds Only -- Dean/VP approval required		No	Only if over-the-counter (card is swiped at the place of business) and NOT at a Restaurant. Also allowed for eVA excluded vendors	Yes	Only from eVA excluded vendors and if less than $5,000.	Discouraged	Yes
Software		-- See Computers --
Speakers		-- See Honoraria, Entertainers, Facilitators and Workshop Leaders--
Storage Services -- Rental of Storage Space -- Leases must be processed and signed by either the Director of Space and Real Estate Management of Facilities Management or by the Assistant Vice President for Finance		Yes "Rent, Buildings & Facilities"	Required Payment Method for Charlottesville Self Storage @ Charlottesville, Charlottesville Self Storage @ Crozet, North Charlottesville Self Storage/CW Investments, Store It Right, U Stor It Charlottesville, and Woolen Mills Self Storage. Recommended Payment Method for all other providers.	No	No	No	Yes
Subscriptions, Electronic or Print -- non-professional journals and subscriptions to professional or technical publications.		No	Yes Recommended Payment Method	Yes	Yes	No	Yes
Telephone Service		-- See Phone --
Television, Cable		No	Discouraged	Yes	No	Discouraged	Yes
Television and Video Production Services		No	No	Yes	No	No	Yes
Tents, (Non-Camping) -- rentals or purchases -- Must obtain permit from Facilities Management		No	No	Yes	No	No	Yes
Tolls		Yes -- Any appropriate "Travel" expenditure type	Yes	No	Yes	Yes See Travel Basics and use the Travel Workbook	No
Training Provided by Professional Organization, Training Vendor, or Individual -- classes, workshops, or conferences		Yes -- "Professional Licenses & Fees"	Recommended Payment Method	Only if Pcard is not accepted	No	Discouraged	Yes
Transportation		-- See Air & Rail Tickets, Automobile Rental, Bus Charter Service, and Limousine Rental --
Trash Collection		No	No	Yes	No	No	Yes
T R A V E L T R A V E L T R A V E L	Air & Rail Tickets, Charters -- See Travel Basics for detailed information on day trips, overnight travel, international travel, ticket purchases, purchases made over the Internet, etc. Internal source available -- See Parking & Transportation	Yes -- Any appropriate "Travel" expenditure type	Required Payment Method for Advance Payment A special procedure must be followed if the price of travel tickets exceeds the individual card holder's established spending limits	No	No	Yes See the Travel Basics page and use the Travel Workbook	Yes when for University groups
	Car Rental	-- See Automobile Rental or Limousine Rental --
	Lodging -- See Travel Basics for regulations on travel lodging.	Yes -- Any appropriate "Travel" expenditure type	Advance payment can be made for the first night only. A special proceduremust be followed to remove the lodging restriction from the Pcard. Recommended payment method when vendor must be paid directly.	Yes Will automatically be routed through procurement due to restricted expenditure type	Yes, after the trip. Advance payment can be made for the first night only.	Yes, see Lodging, Meal, and Incidental Expense Limits for specific limits. Also see Reimbursement After the Trip and use the Travel Workbook	Yes
	Travel Meals -- for overnight travel - cannot exceed allowable per diem limits.	Yes -- Any appropriate "Travel" expenditure type	No	No	No	Yes	No
	Travel Insurance	No	No	No	No	No	No
	Parking & Tolls	Yes -- Any appropriate "Travel" expenditure type	Yes	No	No	Yes Use the Travel Workbook	No
	Taxi	Yes -- Any appropriate "Travel" expenditure type	Yes	No	No	Yes Use the Travel Workbook	No
University Foundations, payments to		Foundations will be eVA Excluded vendors if they have correct vendor types in UVA vendor file.	Yes	No	Yes	No	No
Utilities: (piped in only), electricity, water, natural gas (not propane), sewer -- Does not include Telephone Service, and Trash collection		Yes -- Any appropriate "Utilities" expenditure type	Yes	Yes	Yes	No	Yes
Vehicles		-- See Automobile Purchase, Automobile Rental, or Limousine Rental --
Videos & DVDs		-- See Publications --
W A T E R W A T E R	Water -- Allowed only if public water is unavailable or available water is hazardous to health. Justification must be documented.	No -- Use expenditure type "Svcs, Bottled Water" Do NOT use "CIP-Svc Chg, Chilled Water" or "Svc Charge, Chilled Water."	Required Payment Method for Shenandoah Water. Only allowed if over-the-counter (card is swiped at the place of business) for other vendors.	Yes	No	Discouraged	Yes
W A T E R W A T E R	Water, Bottled (Individual Servings) -- Served as part of business or social event meal -- See Business Meals, Social Event Meals, and Food (Purchased from a Grocery Store)	No	Only if over-the-counter (card is swiped at the place of business)	Yes	No	Discouraged	Yes
Web Design Services		No	No	Yes	No	No	Yes
Window Treatments -- includes blinds, drapes, jabots, screens, shades, shutters, etc.		No -- Must use Office Appurtenances Expenditure Type	No	No	No	No	Yes

Procurement & Supplier Diversity Services, U.Va.

Goods and Services Procurement Guide

GOODS & SERVICES

METHOD OF PURCHASE / PAYMENT

Direct Purchase by Departments

Handled by Procurement & Supplier Diversity Services

PCard

Department Purchase Order

Payment Voucher

Direct Payment to Vendors

Reimbursement to Individuals

Medical and Dental Services

Contact Info: