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UVA Order Information

Purchase Orders

A Purchase Order from the University of Virginia is placed by a buyer from the Procurement Services staff after appropriate competition. The terms and conditions of a University of Virginia Purchase Order may be viewed and printed from this web site. An abbreviated version is presented here:

Delays in shipment:
If not invoiced or shipped within 90 days of delivery date specified on the order, a Purchase Order is subject to cancellation.
Tax Exemptions:
Purchases by the University of Virginia are normally exempt from State taxes and Federal excise and transportation taxes. The Commonwealth's excise tax exemption number is 54-6001796.
Cash Discounts:
If a discount for prompt payment is allowed, the discount period will begin on the date of acceptance of goods, completion of services, or receipt of correct invoice, whichever is later.
Substitutions:
Suppliers must make no substitutions, changes, or deviations from the Purchase Order without the prior approval of University of Virginia Procurement Services.
Inspection and Rejection:
Goods will be inspected upon receipt and may be rejected. If rejected, the goods remain the property of the supplier.
Hazardous Materials:
The supplier must provide a current Material Safety Data Sheet (MSDS) for any delivery containing substances identified in the U.S. Federal Hazard Communication Standard 1910.1200. These should be sent to the Office of Environmental Health and Safety, P.O. Box 400322 Charlottesville, VA 22904-4322.
Governing Laws, Policies, and Procedures:
Each Purchase Order is a contractual agreement and is subject in all respects to the laws of the Commonwealth of Virginia, the terms and conditions of the Purchasing Manual for Institutions of Higher Education and their Vendors, and to the University of Virginia's Procedure for Resolution of Contractual Claims.

For additional information regarding Purchase Orders, contact our Customer Service Representativepopup

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Department Purchase Order

A Department Purchase Order at the University of Virginia is defined as a Purchase Order totalling less than $5,000, for which competition is not required.

  • These orders may be placed directly with the vendor by the individual department.
  • Department Purchase Orders are subject to all of the terms and conditions of other Purchase Orders, but have additional restrictionspopup .
  • If you require a paper Department Purchase Order, you may receive a "plain paper" print of the Department Purchase Order, rather than a formatted Purchase Order. This print will not have the UVA logo, but is a valid Department Purchase Order and will include all information necessary for fulfilling the order.
  • Please note: When a paper Department Purchase Order is transmitted to a vendor, it should be accompanied by a copy of Department Purchase Order Instructions for Vendors. Ask the person who placed the order if you do not receive one.