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Contract Summary Sheet

Commodity: Vehicle Rental Services
Contract Number: XZ21009 Effective Date: 04/23/2008 - 12/31/2015
Supplier #:
Vendor:
Address: Charlottesville Airport - 100 Bowen Loop
Charlottesville, VA 22911

Website:
Contact: Chris Pennant
Phone: 757-873-4736
Fax: (757) 645-9432
E-Mail: Christopher.V.Pennant@ ehi.com
Publicly Accessible: Yes        

Contract Information:

This vendor must be paid with the University’s P-card. No other method of payment is allowed.

National will provide local and non local vehicle rental services consisting of cars, trucks and vans. The internal UVA contract # is: UVA727496

One way and round trip vehicle rental

  • Unlimited mileage for all rental vehicles per rental transaction up to 3,000 miles
  • Hybrid vehicles when available.
  • Accept drivers 21 years and older with valid drivers license.
  • Waive all cancellation fees on all vehicle classes except 12 passenger van rentals. Twelve passenger van rentals require a 48 hour notice of cancellation or a $50.00 fee will be charged at all locations.
  • Reservations may be made on-line at www.nationalcar.com (make sure to have your Emerald Club number available) or by calling (800) 227-7368. Please reference Contract ID# XZ21009 when booking reservations should you choose not to enroll in Emerald Club.
  • All University employees are encouraged to enroll in the National Emerald Club program. Enrollment is free and offers expedited services as well as many other benefits for University employees. To entroll click here: https://www.nationalcar.com/offer/UVA.
  • All compact-Full Size one-way rentals will be billed at a flat rate of $70.00/day. All other contracted car classes will be billed at the daily rate plus $0.40/mile.”
  • NOTE: All vehicles will be full of fuel at time of pick up or delivery. Vehicles less than full should not be accepted by the University traveler.

Base Rental Rates 01/01/2014 through 12/31/2015

 

DW Included in daily rate. Additional surcharges may apply at certain locations.
Vehicle Size Day
Compact $38.99
Midsize $39.99
Full Size - two door $41.99
Full Size - four door $43.99
Minivan $69.25
Specialty/regular - SUV $69.25

Note:

**The University's P-card or personal credit card must be used to make a reservation. Payment via the Purchase Order process is no longer available.

For all reservations outside of Virginia, the name on the P-card or credit card must match that of the renter and the renter must have that credit card with them at the time of the rental.

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