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Contract Summary Sheet

Commodity: Vehicle Rental Services
Contract Number: CDP #1800209 Effective Date: 09/08/2009 - 07/01/2016
Supplier #:
Address: 1900 Rio Hill
Charlottesville, VA 22901

Contact: Kent Doughty or Jeff Greene
Phone: (301) 399-0012 (Kent cell), (434) 978-4433 (office) *See new location below
Fax: (434) 978-2118
E-Mail: or

Contract Information:

You must use your Pcard with these University Contract Vendors. No other method of payment is allowed.

The internal UVA contract # is:UVA709506

Hertz will provide local and non local vehicle rental services consisting of cars, trucks and vans.**

Reference CDP #1800209 to received these fees and services which may include but are not limited to the following:

  • Deliver vehicles to the University within 24 hours notice and an advanced reservation at no additional charge.
  • Pick up vehicles from the University building location at no additional charge with minimal notice and a reservation.
  • Provide Hybrid vehicles when available.
  • Accept drivers 21 years and older with valid drivers license.
  • Hertz Gold program membership is free for all University accounts.
  • Rio Hill location is open 8 am to 6 pm, M-F, and 9 am to 12 pm on Saturday.  Closed Sundays.
  • Drop-box for keys for after hour returns

NOTE: All vehicles will be full of fuel at time of pick up or delivery. Vehicles less than full should not be accepted by the University traveler.

Fees for Local Rentals without Loss Damage Waiver
January 1, 2011 through 12/31/2013
Vehicle Size
Full size
Small Pickup
12 Passenger Vans

 *LDW is Loss Damage Waiver

**NEW Location
Hertz has opened a new location inside of the Cavalier Inn!  The Hertz desk is located just through the main doors of the Cavalier Inn on the right side.  Personal vehicles can be left on site when renting a vehicle with Hertz.

When making a reservation for travel, make sure you give the following Corporate Discount Number every time you make a reservation (University of Virginia (CDP) 1800209).  To rent a vehicle at this location please call (434) 245-0104 or make a reservation from the Hertz website; and Select the Cavalier Inn HLE location. This location hours are Monday through Friday 8:00 a.m. to 6:00 p.m. 

Click here to view: Hertz Agreement

Amendment 001

Amendment 002

Amendment 003
; and

Amendment 004. 

Amendment 005

Amendment 006

Click here for Non-Local Rates 



Copies of the Agreement is attached above.  See buyer for additional questions.

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