Purchase Orders
A Purchase Order from the University of Virginia is placed by a buyer
from the Procurement Services staff after appropriate
competition. The terms and conditions of a University of Virginia Purchase Order
may be viewed and printed from this web site. An abbreviated version is presented here:
- Delays in shipment:
- If not invoiced or shipped within 90 days of delivery date specified on
the order, a Purchase Order is subject to cancellation.
- Tax Exemptions:
- Purchases by the University of Virginia are normally exempt from State taxes and
Federal excise and transportation taxes. The Commonwealth's excise tax
exemption number is 54-6001796.
- Cash Discounts:
- If a discount for prompt payment is allowed, the discount period will begin
on the date of acceptance of goods, completion of services, or receipt
of correct invoice, whichever is later.
- Substitutions:
- Suppliers must make no substitutions, changes, or deviations from the Purchase
Order without the prior approval of University of Virginia Procurement Services.
- Inspection and Rejection:
- Goods will be inspected upon receipt and
may be rejected. If rejected, the goods remain the property of the supplier.
- Hazardous Materials:
- The supplier must provide a current Material Safety Data Sheet (MSDS) for
any delivery containing substances identified in the U.S. Federal Hazard
Communication Standard 1910.1200. These should be sent to the Office
of Environmental Health and Safety, P.O. Box 400322 Charlottesville,
VA 22904-4322.
- Governing Laws, Policies, and Procedures:
- Each Purchase Order is a contractual agreement
and is subject in all respects to the laws of the Commonwealth of Virginia,
the terms and conditions of the
Purchasing Manual for Institutions of Higher Education
and their Vendors, and to the University of Virginia's
Procedure for Resolution of Contractual Claims.
For additional information regarding Purchase
Orders, contact our Customer
Service Representative.
Limited Purchase Orders
A Limited Purchase Order (LPO) at the University of Virginia is defined
as a Purchase Order totalling less than $5,000, for which competition is not required.
- These orders may be placed directly with the vendor by the individual department.
- Limited Purchase Orders are subject to all of the terms and conditions of other
Purchase Orders, but have additional
restrictions.
- If you require a paper LPO, you may receive a "plain paper" print of the LPO, rather than
a formatted Purchase Order. This print will not have the UVA logo, but is a valid LPO and will include all information
necessary for fulfilling the order.
- Please note: When a paper LPO is transmitted to a vendor,
it should be accompanied by a copy of
LPO Instructions for Vendors. Ask
the person who placed the order if you do not receive one.
