An invoice must reference the correct 6-digit Purchase Order Number to be paid.
This number must be clearly marked on the invoice, and on all related
documentation and correspondence. Invoices
without Purchase Order numbers received in Accounts Payable will
be discarded without contacting the vendor, and without payment.
All invoices for Purchase Orders and Limited Purchase Orders must be sent to Procurement
Services -- Accounts Payable. These invoices cannot be paid
if sent to any other area of the University.
All invoices for goods and services ordered by University departments without
a Purchase Order or LPO must be sent directly to the individual
placing the order. These invoices must be eligible for processing
as demand payments. Since
there is no associated PO or LPO, invoices for these purchases cannot
be identified or processed if sent to Procurement Services -- Accounts
Payable.
Vendors must be registered with the University of Virginia in order to be paid.
To Ensure Prompt and Accurate Payment
-
Payments will be made from original
invoices only. Payments will not be made from photocopies or FAX copies
unless the invoice is over 30 days past due, and Procurement Services
has authorized the exception.
-
Invoice line items on the invoice must match, line for line, items shown on the
University's purchase order. If there are any unit price or quantity
variances from the line item on the PO, payment may be delayed.
- Unless prearranged by the University of
Virginia Department of Procurement Services, all payments will be NET
30. Payments will be issued 30 days from the date the goods were received
by the ordering department, or 30 days from the date a valid original
invoice is received in Procurement Services, whichever is later.
For questions regarding specific invoices or payments, you may speak with
an Accounts Payable Specialist by calling (434) 924-4212. When calling,
please have the University's PO Number available.
For general information regarding invoices
and payments, please contact our
Customer Service Representative.
