• April 15, 2008 -- New service fees for Peace Frogs has been updated on the Travel Agency Fees for Service Matrix page.
• March 26, 2008 -- The Purchasing Card billing dates for 2008 has been added to the Departmental Purchasing Card Responsibilities page.
• February 13, 2008 -- On the Goods and Services Procurement Guide, Alcohol was updated with additional information and Reimbursement (to employees and students) was added.
• February 08, 2008 -- New search functions on the Electronic Invoices Review search enable users to search by Invoice Number or Voucher Number
• January 07, 2008 -- Effective January 1, 2008 the mileage rate set by the state for reimbursement has been increased from $.485 to $.505 per mile. The Travel Workbook has been updated to reflect rate change. See Travel Basics or Travel Expenses -- Policy VI.G.1. for more detail.
• December 6, 2007 -- Clause 15: Cooperative Procurement has been added to the University of Virginia Purchasing Terms & Conditions. This allows any public body, public or private health or educational institution, or any University-related foundation, access to the specified purchase, if authorized by the Supplier.
• October 9, 2007 -- New Lodging, Meal, and Incidental Expense Limits are effective for travel expenses incurred on or after October 1, 2007.
• September 14, 2007 -- A new procedure, "Electronic Invoicing", addresses the slight differences in departmental processing of electronic invoices versus paper invoices. Electronic invoicing will be implemented October 1, 2007 for Fisher Scientific catalog orders only.
• August 24, 2007 -- One simple new web-submitted Vendor Registration form has replaced all three of our previous forms. Fax, email, or paper copies of the form can no longer be accepted in Procurement Services. Please destroy any copies of earlier forms that you may have and direct vendors to the new form.
• August 20, 2007 -- Conference Registration is now eVA-Excluded with expenditure type "Travel Costs, Training (all)", and may be paid on Payment Voucher up to $50,000. Procurement Guide for other payment/purchase options.
• August 16, 2007 -- Bus Charters category corrected on Procurement Guide to show that this is not allowed on the Pcard.
• August 10, 2007 -- Important: Some purchase categories are no longer allowed on Marketplace LPOs due to the greater efficiency in processing eVA-Excluded demand payments on Payment Vouchers. Use the Procurement Guide to review the following revised categories:
  • Royalties
  • Copyright fees
  • Professional Licenses and Fees
  • US Postage
• August 8, 2007 -- The following goods and/or services have been changed or added to the Procurement Guide -- the entries include eVA Exclusion status and correct expenditure type usage. Please read before placing your next order in any of these categories.
  • Durable Goods Not Specified Elsewhere in This Guide
  • Facilitators
  • Mailing Services -- other than postage
  • Medical and Dental Services, Hospital or Clinic
  • Medical and Dental Services, Non-hospital, Non-clinic
  • Medical and Dental Supplies
  • Medical Services, Preceptor
  • Memberships to Non-Professional Groups
  • Memberships to Suppliers' Discount Clubs
  • Police Officers
  • Services Not Specified Elsewhere in This Guide
  • Supplies Not Specified Elsewhere in This Guide
  • Training Provided by Professional Organization
  • Training Provided by Training Vendor or Individual
  • Travel -- Lodging
  • US Postage
  
  
• July 27, 2007 -- Lodging on the Travel Basics page has been updated to add that "The Payment Voucher should be used to pay for lodging except under very special circumstances, such as athletic team or other group trips when a contract must be signed".
• July 25, 2007 -- A new page, SWaM Sources, has been added to offers SWAM vendors links to information relating to Cash Flow, Marketing, Networking, and Finance.
• July 06, 2007 -- A new function, the Expenditure Type Search, allows users to keyword search and view long description as well as name, as an aid in finding the correct Expenditure Type for purchases made in the Marketplace and elsewhere.
• June 19, 2007 -- Correct Coding for Non-Catalog Orders was modified with significant revisions relating to the sometimes allowable, sometimes mandatory, and sometimes prohibited use of "dollar" orders, with new examples.
• June 18, 2007 -- For POs created by Procurement Services buyers and with all invoicing completed, departments can now use the PO Change Request Form to request PO amount reduction and close, or cancellation of unused PO -- both will adjust eVA fees automatically.
• June 04, 2007 -- A new form, Purchasing Card Change Request, replaced the Request for Exemption to P-card Limit form with added functionalities. Users can request cancellation of card(s), change the default PTAO, change the PTAO changer, increase per transaction/monthly limit, request exemption from monthly transaction limit, increase transaction limit over $4999 for air/rail, or request any other changes relating to their PCards.
• May 24, 2007 -- On the Purchasing Units and Delivery Locations page, additional information was added regarding the receipt of invoices and the Purchasing Unit Contact's responsibility for them.
• May 17, 2007 -- The "Big Three" reports (Invoices with Suspense Holds, Matched Invoices on Hold, and Payment Vouchers on Hold) now require NetBadge login and access is restricted to Purchasing Unit Contacts and Purchasing Unit Fiscal Administrator and Integrated System users with UVA AP,UVA PO, or UVA ODS responsibilities.
• May 15, 2007 -- Procurement Guide entries for Conference Services and Conference Space were updated to accommodate conference packages that include both services and space rental. Those who make such purchases should check the revised Guide for correct expenditure types.
• April 30, 2007 -- The Surplus Property System website has been streamlined, with improved searches and better organization, especially in the UVA Staff Only pages.
• April 30, 2007 -- Correct Coding for Non-Catalog Orders was updated to explain conditions for use of "dollar" orders.
• April 13, 2007 -- The eVA-Allowed Purchasing Card Use page has been updated with another type of PCard eVA Exclusion - Funds Source Exclusion (Purchases made solely from YY awards).
• April 13, 2007 -- The Business Meals page has been updated with restrictions limiting Payment Voucher use for Business Meals to eVA-Excluded transactions, and Pcard use for Business Meals to purchases that are eVA-Allowed On the Pcard.
• April 04, 2007 -- The Correct Coding for Non-Catalog Orders page has been updated to clarify requirements for line item detail.
• April 02, 2007 -- On the Goods and Services Procurement Guide, eVA and expenditure type information was added or changed for Telephone Services.
• March 28, 2007 -- The Purchasing Card eVA Exclusions page has been renamed to eVA-Allowed Purchasing Card Use.
• March 28, 2007 -- On the Goods and Services Procurement Guide, eVA and expenditure type information was added or changed to clarify Advertisements vs. Other Advertising Costs, Mailing Services vs. U.S. Postage, Computer Software Licenses vs. Professional Licenses and Fees, Memberships to Professional vs. Non-Professional Organizations, Medical and Dental Services.
• March 28, 2007 -- A new page, eVA Basics, explains "EVA Restrictions on Purchasing Methods", "Using eVA Registered Vendors" and "Tips for Eliminating Vendor Confusion".
• March 15, 2007 -- The Correct Coding for Non-Catalog Orders page has been updated to remind users not to put invoice number in the description field, because eVA considers this a non-compliant purchase.
• February 15, 2007 -- Quick and Free DUNS Number is available firms seeking to do business with an agency of the Commonwealth of Virginia (such as UVA).
• February 09, 2007 -- The Surplus Property System for UVA Staff Only now uses the UVA Netbadge Web Login. SSN login is no longer used.
• February 09, 2007 -- An exclusion for purchases on YY funds, when not mixed on a PO with non-YY funds, was added to the List of eVA Exclusions.
• February 09, 2007 -- The Contract page has been updated to flag contract vendors with catalogs in the UVA Marketplace and also flag if a contract vendor is DMBE certified.
• February 07, 2007 -- The Information for Vendors page has been updated to clarify the relationship between eVA and the UVA Marketplace, and new requirements for registration with eVA and UVA. Fax and email order delivery requirements are addressed.
• February 07, 2007 -- The Lodging, Meal and Incidental Expense Limits page has been updated with revisions to New York City date ranges and Orlando, FL meal expense limits.
• January 29, 2007 -- The Purchasing Card eVA Exclusions page has been updated with a new section called Using the PCard for Non-eVA-Excluded Purchases.
• January 17, 2007 -- The Purchasing Card eVA Exclusions page has been updated with a new section called Exclusion Based on Exempt Category of Goods and Services.
• January 04, 2007 -- Effective January 1, 2007 the mileage rate set by the state for reimbursement has been increased from $.445 to $.485 per mile. The Travel Workbook has been updated to reflect rate change. See Travel Basics or Travel Expenses -- Policy VI.G.1. for more detail.
• December 13, 2006 -- Line 4 stated that "I will only use my card for purchases that are excluded from eVA." was added to the Purchasing Cardholder Agreement.
• December 13, 2006 -- The Goods and Services Procurement Guide was updated with new information about eVA Exclusion and correct expenditure type for limousine rental and conference registration.
• December 08, 2006 -- The LIST OF eVA EXCLUSIONS has been updated to include "resale".
• December 05, 2006 -- On the Goods and Services Procurement Guide, "MAIL" has been updated to distinguish between US Postage and other mailing services.
• December 04, 2006 -- The latest edition of the Goods and Services Procurement Guide identifies specific eVA Exclusions.
• December 01, 2006 -- A new page, Correct Coding for Non-Catalog Orders, explains how non-catalog orders MUST be coded to meet eVA requirements.
• November 30, 2006 -- More vendors have been added to the UVA Marketplace Catalog.
• November 30, 2006 -- Additional vendor training dates were added to the Vendor Training page.
• November 28, 2006 -- The Marketplace Training has been added to the Training for UVa Staff page.
• November 28, 2006 -- In anticipation of go-live on December 4, the UVA Markeplace Project pages have been replaced by pages reflecting the completion of the project development phase.
• November 06, 2006 -- More vendors have been added to the UVA Marketplace Catalog.
• November 03, 2006 -- The UVA's eVA Fee Matrix has been updated regarding Pcard use with eVA Excluded vendors. This exclusion is only applicable when vendor identification can be made by Tax ID in the MasterCard transaction and should not be relied upon as a certainty for Pcard purchases.
• November 03, 2006 -- A new page, Standing Limited Purchase Orders (LPOs), provides cut-off date and defines procedural requirements for "Pre-existing Standing LPOs", "Standing LPOs in the Interim Period", "New Standing LPOs" and "Coding Requirements for Standing LPOs".
• November 02, 2006 -- The Supplier Diversity News page has been updated to include issues from the Supplier Diversity Initiative Newsletter and bring more focus on our SWAMming Successes and Future Procurements opportunities.

• October 30, 2006 -- A new page, eVA Update - October 2006, explains "Major Changes in Use of Pcard, Payment Voucher, and LPO", "Action Needed Now to Meet Requirements in December" and "Tips for Eliminating Vendor Confusion".
• October 27, 2006 -- The eVA Exclusions List has been modified and re-organized to clarify various types of excluded purchases.
• October 20, 2006 -- The UVA Marketplace Training page has been REVISED. Instruction on how to register was also added.
• October 20, 2006 -- New Lodging, Meal, and Incidental Expense Limits are effective for travel expenses incurred on or after October 1, 2006.
• October 16, 2006 -- Information for Vendors was changed to emphasize that vendors must separately register each ordering location with eVA
• October 11, 2006 -- A new page, UVA's eVA Fee Matrix, shows UVA departmental fees for all purchasing methods both before and after Marketplace implementation.
• October 11, 2006 -- The UVA Marketplace Training page has been updated. Introductory sessions have been scheduled.
• October 11, 2006 -- More vendors have been added to the UVA Marketplace Catalog.

• September 29, 2006 -- A notice was added to the Purchasing Card Basics page stating that  "Cards not picked up within two weeks of notification will be canceled."
• September 29, 2006 -- On the Guidelines for Competition page, the dollar ranges have changed under "Dollar Amounts $5,000 or greater".
• September 25, 2006 -- A new page, eVA Update - September 2006, explains "How the UVa Marketplace Will Help Meet eVA Requirements" and "What the Marketplace Can't Do -- And ONLY Departmental Users Can".
• September 25, 2006 -- We have updated the eVA, DMBE, and Contract Vendor Search to show eVA Excluded vendors and eVA-registered ordering sites for all vendors with status "Has eVA Registered Site". This search is not real time, but is updated several times a day.
• September 20, 2006 -- A correction was made on the Social Event Meals page as to when alcohol requires Dean or Vice President's approval.
• September 15, 2006 -- The instructions regarding who should and should not use the U.S Vendor Registration, Foreign Vendor Registration, and Individual Payee Registration forms have changed -- individuals who supply goods and services are now asked to submit one of the vendor registrations rather than the Individual Payee Registration. Also, in anticipation of electronic order delivery in the UVA Marketplace, vendors are now required to note their preferred ordering method and if they accept the University's GE Mastercard.
• September 15, 2006 -- The Individual Payee Registration form has been updated with instructions on who should or should not use this form.
• September 15, 2006 -- The Vendor Change form has been renamed to Vendor Site Add/Update for Departments
• September 14, 2006 -- eBay and PayPal were added to the Purchasing Card Restricted List.
• September 14, 2006 -- A new page, UVA Marketplace Catalogs, has been added to show a list of UVA contract suppliers who have their the catalogs already on-line in the UVA Marketplace.
• September 14, 2006 -- Purchasing Card Basics has been updated. Resident Assistants should contact the University's Residence Life Office for instructions on how to get a purchasing card.
• September 14, 2006 -- Using the Purchasing Card page has been updated. The Resident Assistants approved vendors list is now maintained by the University's Residence Life Office.
• September 13, 2006 -- The Sanctioned Countries List has been updated to include Belarus Sanctions.
• September 11, 2006 -- UVA Marketplace FAQs has been updated to confirm that departmental users will be able to purchase up to $10,000 per order from contract vendors, and $5,000 from non-contract vendors, without further approval from Procurement Services.
• September 08, 2006 -- On eVA Update - August 2006 the eVA Fee for Non-Complaint orders was corrected from 3% per order to 2%.

• August 25, 2006 -- A new page eVA Update - August 2006 was added to explain the recent changes to the eVA Fee Schedule and how UVA's procurement system and practices interact with eVA.
• August 24, 2006 -- The Training page has been updated with information and instructions on how to register for the new online Travel training.
• August 21, 2006 -- The Travel Workbook has been updated to remind users that boarding pass and itinerary are both required documentation when requesting reimbursement for public transportation, such as air, rail or bus.
• August 10, 2006 -- The Training page has been updated with instructions on how to register for the new online Purchasing Card training.
• August 08, 2006 -- "New links to the eVA Vendor Information Center, the eVA Fee Schedule, and the eVA Billing FAQs were added to the "Vendor Information" main topic navigation to make it easier for UVA suppliers to find information about eVA processes and procedures.
• August 07, 2006 -- "Find PUCs and DLCs" has been updated to mark the DLCs scheduled for deletion on August 28. These deletions are part of the DLC clean-up needed prior to the implementation of the UVA Marketplace. See recent letter to Purchasing Unit contacts for more information.
• August 04, 2006 -- The link to "future procurements elsewhere in the Commonwealth" on the Supplier Diversity News page now goes to eVA's comprehensive and easy-to-read Future Procurements page.

• July 27, 2006 -- The vendor registration forms have been updated to reflect the new eVA fee information.
• July 26, 2006 -- The Training page has been updated with information about the new online training for the Purchasing Card.
• July 26, 2006 -- The Purchasing Card Basics page has been updated regarding instructions on getting a card.
• July 26, 2006 -- The Departmental Purchasing Card Responsibilities page has been updated letting Supervisors know to take the on-line Purchasing Card Training class annually.
• July 23, 2006 -- The Information for Vendors page has been updated to reflect important changes in eVA Terms and Conditions as well as UVa's new eVA registration requirements.
• July 20, 2006 -- eVA Transaction Fee calculations will change effective August 16, 2006. Please see University of Virginia Purchasing Terms & Conditions or eVA Terms and Conditions.
• July 12, 2006 -- The mileage rate set by the state for reimbursement has been increased to $.445 per mile. See Travel Basics or Travel Expenses -- Policy VI.G.1. for more detail.

Last Modified: Tuesday, 15-Apr-2008 14:51:50 EDT

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