All procurements and payments processed through Procurement Services are
now made through the PO/AP (Purchasing and Accounts Payable)
modules of our new Oracle Integrated System.
Purchases initiated through the Integrated System application:
- May be from suppliers outside the University.
- Will be automatically routed for approvals as needed.
- May be tracked in the Integrated System application.
- Will be paid through the Integrated System application.
Purchasing from outside suppliers using the Integrated System PO/AP module:
- Purchase Requisitions are
submitted for all purchases which require
competition and for any purchases which must be processed through Procurement Services.
- Limited Purchase Orders
(LPO) for eligible purchases under $5,000 may be submitted by an end user in conjunction with an order placed
directly with a supplier and will be paid from the Integrated System application following receipt of a valid invoice.
Receiving is not required for an LPO.
- Payment Vouchers may be submitted
by an end user to request demand payments for eligible purchases ordered directly from
suppliers, or to request reimbursements or refunds.
Access to the Oracle Integrated System Application
Users will not be given access to the Integrated System application until they have been
trained in the Integrated System Navigation and in their particular Integrated System reponsibilities.
- Determine what Integrated System responsibilities you need. Reference the information on this
website to determine what functionality
you will need and note the corresponding Integrated System responsiblity in the table below:
| Functionality |
The Integrated System Responsibility |
| Purchase Requisitions |
PO Requester or PO Purchaser |
| Limited Purchase Orders |
PO Requester or PO Purchaser |
| Payment Vouchers |
PO Purchaser |
| Receiving |
PO Purchaser, PO Requester, or PO Receiver |
| Payment Vouchers |
PO Purchaser |
|
PO Purchaser or PO Requester |
| Change PTAEO on Purchasing Card Transactions |
AP P-Card Holder |
| Operational Data Store Reports |
ODS Specialist |
| Integrated System Printer Setup |
Printer Setup Specialist |
| View status of procurement transactions |
AP/PO Viewer |
- On the Integrated System Deployment & Support (ISDS) website's
"How Do I ...?" main page, "Get Started?" should direct you to complete instructions for
acquiring Integrated System access for the responsibilities you need.
- If necessary, contact your LSP or the desktop support person in your
area to be sure that your desktop computer is properly configured and has all
the necessary software correctly installed.
Where to Go for Information
- For information about how to perform specific activities inside the Integrated System modules, Integrated System user
training, and Integrated System access, the
ISDS website should be your first source of information.
Please note: Integrated System Procedures and Navigation Instructions on the ISDS
website are developed and maintained by ISDS, not by
Procurement Services, and do not cover all Purchasing and
Accounts Payable activities.
- For complete and current information about Procurement Services purchasing and accounts payable functions:
- "Buying and Paying Information" on this website is your first source. Links
will be provided on that page to the most current
information about all related topics, in our website and others.
- Financial and Administrative Policies and Procedures for activities
related to Procurement are maintained by our
department and should be the definitive guide on
requirements for various activities. These are
under continuing revision, and revisions have
been posted for the most pertinent policies and procedures.
Getting Help
- For problems with the installation and startup of the various applications required for the Integrated System, and
for account problems, your departmental LSP is the first resource. If an LSP is not available or is
unable to help, the ITC Help desk at 924-3731 handles these requests.
- For help with any procurement-related activities not performed inside the Integrated System application,
consult this website, or contact our Customer
Service Representative.
- For functional support for procurement-related tasks performed within the Integrated System
application, including use of Discoverer, call the ISDS Customer Support
Center at 243-7550.
- Training is provided by University Human Resources
Division of Training.
