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Reports have been created so that departments can identify their held Invoices and Payment Vouchers. Departments are expected to review these reports frequently and resolve all payment holds as soon as possible.
We request that departments correct the holds associated with the invoices on these reports within 8 calendar days of the date the hold was placed. Be aware that most corrective actions will require Oracle PO Purchaser or PO Requester responsibility.
The reports below were created by Procurement Services and most are located on the ODS database with the prefix PDW4X. As with all Discoverer reports, ODS Specialist responsibility is required for access.
Other types of reports will have a direct link to the report from this page.
Suggestions for improving these reports are welcome, and may be addressed to the webmaster at the bottom of this page.
Use of the three reports in this section should identify all your held Invoices and Payment Vouchers.
Held Invoices in this category are generally for Limited Purchase Orders (LPOs) and will be subject to the Suspense PTAEO Procedure.
Link directly to this report to identify Purchase Order (PO) invoices which cannot be matched to a PO in Oracle, for one of the following reasons:
The PO associated with the invoice is in Oracle, but has not been completed and approved.
The PO associated with the invoice is in Oracle, but the current invoice would push the PO over the LPO limit, or the status of the LPO is "Finally Closed". In either case the invoice cannot be processed against the existing LPO.
See Resolving Problem Invoices to learn how to correct invoices that appear on this report.
Link directly to this report to identify your held PO (or LPO) Invoices that have been successfully matched to Purchase Orders but are on hold, most often for receiving.
Please see Correcting PO Invoice Holds for information on what action is required on your part in order to release these holds.
Link directly to this report to identify your Payment Vouchers that cannot be paid because the invoice itself has been placed on hold, either by the system by Accounts Payable staff or by the originating department.
There are a number of holds associated with this circumstance. Please see Correcting Payment Voucher Holds for information on which holds you can correct, and what action is required on your part.
These reports are provided as additional aids to working on your Invoices and Payment Vouchers. They may provide additional information, or more detailed information organized in a more convenient way.
Use this report to identify your department's Purchase Order (PO) Invoices that have been successfully matched to a PO in Oracle, but are on hold for reasons relating to a mismatch between information on the invoice and on the PO Lines. The invoice has been placed on hold, most often by the system, and most often for reasons related to receiving or pricing.
Note: This report was formerly titled "PS-AP-120 Held Invoices Matched to Valid PO". Please be aware that this report is NOT sufficient to give you ALL the invoice holds on your matched PO invoices. However, it provides additional information that may find useful in working on your receiving holds.
The invoice itself has been placed on hold, most often by the system, and most often for reasons related to receiving or pricing.
The vendor is in the Oracle Supplier List, but is on payment hold, pending registration. If this type of hold is indicated, please ensure that the vendor registers with Procurement Services as soon as possible. To avoid this type of hold, always check the PS-V-320 Vendors on Payment Hold report when using a vendor for the first time in Oracle.
This report shows POs that have been charged to Suspense accounts as part of the Suspense PTAEO procedure for correcting problem invoices. The invoice is generally taken off hold and processed immediately after changing the distributions on the PO, and will no longer show up on held invoice reports.
Clearing a Suspense PTAEOs in GM will not change the charged account on the PO. The PO will always show that it was charged to the Suspense account, and will never be cleared from this report, so keeping tracking of those you have cleared for yourself will be useful.
Use this report to aid in reconciling your Suspense Accounts by identifying your POs that have been charged to Suspense.
See Clearing Suspense PTAEO to learn more about clearing your Suspense accounts.
Vendors added to the Oracle Supplier List are on Payment Hold until they are registered with Procurement Services. If registration has not been yet been received, the vendor will remain on payment hold, and follow-up may be required to ensure that your vendor can be paid.
Be proactive in ensuring that any vendor you use is registered and can be paid promptly, by consulting this report:
Our Information for Vendors page provides vendors with instructions on registration.
