Procurement Services is responsible for the entire procurement process for academic and administrative departments at the University, from requisition and contract negotiation through ordering, receiving, invoicing and payment. At the other end of the life cycle, we are also responsible for the disposal of goods that are no longer needed by all University departments, including the Health System.

Services

Purchasing

• Manages major procurements, establishes University contracts, and monitors delegation to University departments.
• Assists departments in preparing specifications and evaluating materials, supplies, equipment and services to ensure proper quality, quantity, and timeliness of service.
• Administers the University Purchasing Card Program.
• Works with Facilities Management, Health System Materiel Support Services, the University of Virginia's College at Wise, and Supplier Diversity to coordinate the overall procurement efforts of the University.

Accounts Payable

• Approves all non-payroll payments for the University.
• Issues 1099's for the Academic and Medical Divisions.
• Monitors and assures compliance for the Travel process.

Training

Provides regularly-scheduled classroom training and on-site visitations with University faculty and staff to provide purchasing assistance and information.

Loading Dock Receiving

Provides receiving, delivery, and shipping service for Jordan Hall and the Biomedical Engineering Building to support the University's research mission.

Surplus Property

Disposes of all obsolete, used, excess, or surplus materials, supplies and equipment, coordinates acquisition of Federal and State excess and surplus property.

Mission Statement

The mission of the Procurement Services Department is to support the purpose and goals of the University of Virginia -- its educational, research, patient care, and public service missions -- by purchasing and providing quality goods and services at competitive prices, proper financial stewardship for payments, and providing responsive and responsible service to all University departments.

We achieve our mission by dedication to excellence in customer service, providing avenues of access to businesses, processing orders in a timely manner, streamlining operations, pursuing cost savings, identifying new sources of supply, developing relationships with small, minority, and women-owned vendors, and complying with all laws of the Commonwealth of Virginia.

Code of Ethics

• Give first consideration to the objectives and policies of the University of Virginia.
• Strive to obtain the maximum value for each dollar of expenditure.
• Decline personal gifts or gratuities.
• Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
• Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
• Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
• Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
• Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of the University permit.
• Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
• Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
• Foster fair, ethical and legal trade practices.
• Counsel and cooperate with NAEB members and promote a spirit of unity and a keen interest in professional growth among them.